Partnerships and Programme Assistant, SC-5 (Local post for Nationals of Thailand and applicants with a valid work permit) (2 Positions)

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Through the regional office in Bangkok and several country and multi-country offices, UN Women builds on a long history of support to governments and women’s movements. UN Women’s programmes in Asia and the Pacific focus on ending violence against women; humanitarian action and disaster risk reduction; women’s economic empowerment and migration; governance, peace and security; gender and climate; gender statistics and HIV/AIDS. For more information about UN Women in Asia and the Pacific, please visit asiapacific.unwomen.org.

Reporting to the Head of External Relations, the Partnerships and Programme Assistant works with and provides support to the External Relations Unit (ERU). ERU is made up of the Resource Mobilization & Partnerships, Advocacy, and Communications teams. The Partnerships and Programme Assistant carries out a variety of general and standardized tasks consistent with UN Women rules and regulations to help the unit drive forward its ambitious plans to expand resources, partnerships, and visibility in the region. The Partnerships and Programme Assistant provides administrative, logistical, and programme assistance to the unit to enable smooth implementation of the unit’s strategic objectives.
 

Key Functions and Accountabilities:

1.    Provide administrative support to the financial management of the External Relations Unit:
•    Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;  
•    Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms; 
•    Prepare non-PO vouchers for projects; 
•    Create requisitions in Quantum system for projects; register good receipts in Quantum;
•    Provide administrative support in the preparation and tracking of the unit’s work plans and budgets, including tracking the delivery of funds.

2.    Provide administrative support for streamlined and effective contract management, recruitment and renewal of consultancy positions with the External Relations Unit:
•    Provide administrative support in the recruitment of a range of consultancy positions for the External Relations Unit;
•    Process and support the amendment, extension and renewal of standard and complex contracts in accordance with HR and Procurement rules and regulations;
•    Regularly and closely monitor contracts, particularly retainer contacts that are shared with other units and offices;
•    Process payments for consultants, as delegated.

3.    Provide administrative support for efficient execution of the procurement plan of the External Relations Unit:
•    Monitor the unit's procurement plan in close collaboration with team leads;
•    Provide timely support for the procurement of services/goods;
•    Ensure all procurement-related tasks are carried out in accordance with Procurement rules and regulations.

4.    Provide administrative support to the effective delivery of the unit’s partnerships, advocacy, and communications objectives:
•    Undertake all logistical, administrative and financial arrangements for events, campaigns, and meetings including large conferences, meetings with high-level external participants/attendees (i.e. key bilateral or private sector donors) and roundtables involving senior government officials, business leaders and/or philanthropists;
•    Provide administrative support to the organization of training and workshops for internal and/or external audiences;
•    Make travel arrangements for members of the ERU, including travel requisitions and claims;
•    Organize and coordinate filing of documents;
•    Maintain the ERU contacts database in collaboration with team leads.

5.    The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the unit, office and organization.
 

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Strong organizational, HR, financial, budgeting and event management skills;
• Ability to create, edit and present information in clear and presentable formats; 
• Ability to manage data, documents, correspondence and reports information and workflow; 
• Ability to work in a fast-paced environment;
• Good IT skills.

Recruitment Qualifications 

Education and Certification:

• Completion of secondary education is required; 
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least 5 years of progressively responsible experience in administrative, partnerships and/or event management/support;
• Experience in one of the following areas is required: project management, HR, finance, budget management, and organization of public events and events tailored for high-level audiences. Experience in more than one of these areas is desirable;
• Experience in working in a computer environment using multiple office software packages is required;
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable; 
• Experience working with development organizations is an advantage.

Languages:

• Fluency in English and Thai is required;
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish). 
   

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)