Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

At the International Service for Remunerations and Pensions (ISRP), we play a pivotal role in shaping remuneration and pension policies for International Civil Servants, ensuring the financial well-being of professionals across leading international organizations. Our work spans prestigious institutions like the OECD, NATO, the European Space Agency, the Council of Europe, and many others. We don’t just administer pensions—we also manage pension reserve funds, delivering trusted financial stewardship to global organizations.

As a core service administratively attached to the OECD, the ISRP’s Payroll Administration Unit (PAU) is responsible for ensuring accurate and timely benefit payments for these international bodies.

We are looking for a motivated Payroll Officer to join our team, where you will play a vital role in supporting international organizations with payroll administration and accounting, while being part of a highly skilled and diverse workforce.

Job Description

Main Responsibilities

Pension File Management

• Prepare and maintain pensioners’ files, ensuring they are up to date from the start of entitlement.
• Calculate new pensioners’ rights and ensure compliance with Pension Scheme Rules.
• Enter data into payroll software for monthly pension payments and manage file scanning and archiving.
• Administer monthly changes, generate payroll reports, and transmit payment data to relevant organizations.
• Oversee and follow up on individual files, including cessation of pension rights.

Questionnaire Management

• Process annual pensioner questionnaires, updating payroll software with any changes.
• Send reminders when necessary and ensure timely updates to records.

Client Service

• Maintain strong relationships with pensioners, providing clear information on rules and regulations.
• Act as a liaison between pensioners and internal/external stakeholders (HR, financial services, banks, notaries) to resolve issues such as misdirected payments or estate matters.
• Deliver high-quality customer service through phone and written communication, solving issues efficiently and independently.

Administrative Support

• Perform other administrative and secretarial tasks as required to support the Payroll Administration Unit.

Qualifications

Ideal Candidate Profile

Academic Background

• Preferably post-secondary, with training in office automation, accounting, compensation & benefits, or a related field.
• Strong understanding of payroll operations; familiarity with HR Access payroll software is a plus.

Professional Experience

• A minimum of 4 years' experience in a payroll or accounting role, ideally within an international environment.

Technical Skills

• Advanced proficiency in Microsoft Word and Excel, with the ability to use complex functions effectively.
• Experience with Microsoft Access is advantageous.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of German and/or Dutch would be an asset.

Additional Information

Closing Date

• This vacancy will be filled as soon as possible, and applications should reach us no later than 23h59 03 January 2025 (Paris time).

Contract Duration

• Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers

• Depending on level of experience, monthly salary starts at 3,705.85 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries]*, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.