Programme Officer - Planning and Programme Support, P3

                                    Vacancy Announcement

Secretariat of International Renewable Energy Agency (IRENA

                            Office of the Direct- General (ODG)

Publication Date:                         18 December 2024

Deadline for Application:            17 January 2025 (at midnight, Abu Dhabi Local Time)

     Title and Grade:  Programme Officer - Planning and Programme Support, P3

      Indicative Annual Salary: (a) Annual Net Salary: USD 64,121.00 to USD 73,463.00[1]

                                                       (b) Post Adjustment: USD 25,520.16 to USD 29,238.27 [2]

Duration of Appointment:           One year, with possible extension subject to availability of funds

Duty Station:                                Bonn, Germany 

Entry on Duty:                              As soon as possible

The International Renewable Energy Agency (IRENA) is an inter-governmental organisation mandated to promote the widespread and increased adoption and sustainable use of all forms of renewable energy in the pursuit of sustainable development, energy access, energy security and low-carbon economic growth and prosperity. IRENA’s mission is to play a leading role in the ongoing transformation of the global energy system as a centre of excellence for knowledge and innovation, a global voice of renewable energy, a network hub for all stakeholders and a source of advice and support for countries. At present, IRENA has 170 Members (169 States and the European Union) that acceded to its Statute, and 14 additional States in the process of accession and actively engaged.

IRENA Planning and Programme Support office is responsible for internal coordination and the strategic integration of extra-budgetary resources in IRENA’s programmatic work; timely reporting on programmatic matters to governing bodies and individual donors; monitoring and evaluation of Agency work; strengthening IRENA’s presence in Europe and host country , Germany. 

Under the supervision of the Chief, Planning and Programme Support office, the Programme Officer will be responsible for the following duties:

Manage voluntary contributions: 

• Coordinate and liaise with donors on upcoming and existing voluntary contributions, including to understand emerging priorities of donors and ensure these are reflected in upcoming contribution proposals.
• Internal coordination and collaboration including with divisions to prepare proposals and contracts to enable additional resources for the Agency.
• Track implementation of existing voluntary contributions. Ensure compliance of active contributions with contract; prepare contract revisions, if required, and ensure timely reporting as per requirements of donor
• Provide regular update on upcoming contributions and progress on active contributions, including for inter-divisional meetings, to ensure all are informed of contribution requirements, restrictions and upcoming reporting. 
• Draft voluntary contribution documents including voluntary contribution proposals to facilitate negotiation with donors, based on funding gaps identified by the divisions in compliance with the approved work programme and mid term strategy.
• Maintain a donor kit which includes a comprehensive presentation of the Agency and its value added, and a full overview of upcoming Agency needs. Ensure information included in donor kit aligns with current Work Programme and follows MTS strategy. 
• Remain abreast of emerging priorities of donors so as to highlight potential 'packages' of projects. 
• Review interim financial reports and advise on actions to be taken in alignment with VC contractual provision.
• Provide up-to-date information and written input to the Chief of PPS in areas of PPS responsibility.

 Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; is accurate and pays attention to details; operates in compliance with organisational regulations and rules; takes responsibility for own performance; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability: Stands accountable for the accuracy and completeness of information under his/her control and handling of the information in a discreet and confidential manner; takes ownership for all responsibilities and honour commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; supports subordinates, provides oversight and takes ownership of delegated responsibilities and authorities; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;

Qualifications

Education: Advanced degree in social sciences, public or business administration or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Experience: A minimum of five years progressively responsible, relevant professional experience. Experience in the international context is necessary, including fundraising and donor relations. Knowledge of and experience with analytical tools for reporting is highly desirable.

Language: Excellent command of written and spoken English is required. Knowledge of other languages is desirable.

                                         ***

Qualified candidates must apply for the abovementioned vacancy on-line, through IRENA’s recruitment platform, ORC by submitting a complete and comprehensive CV and a letter of interest, including details of three professional references who will be contacted if their application is shortlisted.

Applications from qualified women are highly encouraged.

Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the outcome of the selection process.