Management Services Officer - Consultant

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Management Services Officer

TYPE OF CONTRACT: Consultancy contract

UNIT/DIVISION: Finance & Management Services 

DUTY STATION (City, Country): Palestine, East Jerusalem

DURATION: 11 Months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Job holders are to be working under the supervision of Head of Unit. With minimum supervision, the holder will support the CO in the Management Services to effectively deliver WFP programs and activities in Palestine CO. To contribute to planning and delivery of high quality, client-focused, and

value for money services pertaining to the Management Services portfolio that enable WFP to deliver food assistance to beneficiaries, in line with WFP’s strategy.

This position will be based in Jerusalem and reports to Head of Finance and Management Services Unit.

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Contribute to and implement WFP country plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective Management Services.

2. Develop annual plans, and contribute to longer-term strategies and improvements to policies, systems, and procedures to ensure that services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations, and processes.

3. Carry out complex data analysis to provide management and clients with accurate information and reports for efficient planning and decision-making.

4. Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness, and timeliness of operations and services.

5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.

6. Support a culture of environmental sustainability throughout WFP by role-modeling actions that drive sustainability in all Management Services activities.

7. Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analyses and queries.

8. To support the CO in hiring new Management Services Officer NOA as needed.

9. Support the capacity building of WFP staff and partners through the organization or design of pieces of training, workshops, daily interaction, etc., for efficient and effective delivery of food assistance to beneficiaries.

10. Follow standard emergency preparedness practices to ensure WFP is able to respond quickly and deploy food and needed resources to affected areas at the onset of the crisis.

DELIVERABLES AT THE END OF THE CONTRACT:

• Capacity Strengthen (includes Travel, FMS, GEMS, and Archibus) of Management Services Support Staff. This also includes an Info session for all staff.
• Take the lead in GEMS (Physical Count and Reconciliation) in coordination with TEC and Supply Chain.
• To coordinate with Fleet Center/GAS team for disposal of vehicles and reordering new vehicles.
• Physical Count & Reconciliation for Palestine Country Office.
• To support CO with the process of refurbishment of the offices and accommodation space.
• Support with the finalization the SOPs for WFP CO.
• Organize Refresher Trainings for all MS Service Lines.
• Coordinate with RBC/HQ on the digitalization of different systems.

Support in the Onboarding process for newcomers when required. 

Education: Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with additional years of related work experience and/or training/courses.

Experience: Minimum of 4 years of postgraduate professional experience related.

Knowledge and Skills:

• Has experience in one or more Management Services lines of business (for example management of assets, facilities, fleet, travel, or other).

• Has experience working with teams across different functional areas.

• Has experience in working with data-related concepts and tools and leveraging data-driven insights for improved decision-making and business outcomes.

• Has demonstrated the ability to provide guidance and instruction to staff within area of expertise.

Languages: Fluency (level C) in English language (read and write) and in the Arabic (duty station’s language)

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.