Logistics Associate (Warehouse Management) - G6 - Karachi

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Title: Logistics Associate (Warehouse Management)

Grade:  G6            

Type of contract:  Fixed Term     

Duration:  12 Months            

Duty Station: Karachi

This vacancy announcement is for Pakistani Nationals

Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.

JOB PURPOSE:

To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.

2. Manage logistics vendors’ contracting activities including performance monitoring and measurement.

3. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.

4. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.

5. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

6. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.

7. Support oversight for commodity accounting data quality and integrity.

8. Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.

9. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.

10. Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.

11. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.

12. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.

13. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

OTHERS REQUIREMENT:

1. Coordinate requisitioning, receipt/dispatch of commodities to ensure accurate recording, accounting and reporting at all times and ensure timely delivery of commodities and supplies to authorised partners and destinations.

2. Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.

3. Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing business needs.

4. Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.

5. Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed from source to beneficiary.

6. Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making.

7. Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures.

8. Act as a food quality and safety focal point in the field to support the collection of data and contribute to the preparation of reports relating to food quality and safety, to inform risk management and mitigation.

9. Act as an information management focal point for the supply chain team in consolidating preliminary data analysis, draft reports and disseminate information on market trend, etc.

10. Review on periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.

11. Lead the warehouse or storage assessment for cooperating partners or conduct a market study for the commercial warehouse options.

12. Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities.

13. Supervise warehouse staff, to ensure high performance standards.

14. Others as required.

STANDARD MINIMUM QUALIFICATIONS:

Education: Bachelor’s degree in Supply Chain Management, Logistics, Economics, Engineering, Data Science, Operations Research, Law, Mathematics, Agriculture, or equivalent is required.

Skills and Experience:

• Minimum of 6 years progressively responsible work experience in the supply chain.

• Experience in SC or related industry (forwarder, transporter, warehouse management, etc) - experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims and food stock is required. 

• Highly numerate, able to rapidly analyze and interpret data. 

• Experience with health supply chain or managing pharmaceuticals a plus. 

• Problem-solving attitude, able to structure basic problems and solve them through a mix of quantitative and qualitative analyses. 

• Experience in administering third party service providers’ contracts. 

• Highly developed communication skills, able to use written and verbal mediums to communicate recommendations and influence outcomes. 

• Strong time management skills with an ability to plan ahead and anticipate requirements, problems, and obstacles. 

• Self-motivated and proactive, able to take initiative and work autonomously to achieve objectives. 

• Experience in leadership and supervisory position to lead the team is required. 

• Ability to juggle competing priorities successfully while working under (sometimes) tight deadlines. 

• Effective people skills, able to work both individually and in a team in a multi-cultural environment. 

Language: Fluency in both oral and written communication in English is required.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.