This position is located in the Office for the Gulf Cooperation Council Region (OGCCR), Regional Section for the Middle East and North Africa (RSAME), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), with duty station in Abu Dhabi, United Arab Emirates. The Programme Assistant will work under the direct supervision of the Project Coordinator (Drug Control and Crime Prevention) and the overall guidance of the UNODC Representative for the Gulf Cooperation Council (GCC) Region. For more information on UNODC, please visit www.unodc.org

Within limits of assigned authority, the Programme Assistant will be responsible for the following specific duties: • Assist in the coordination of programme/project planning and preparation work for the implementation of activities organized or supported by OGCCR in the framework of the “UNODC Strategic Partnership with the GCC Countries” and the related programme portfolio. • Serve as focal point for the coordination of administrative, operational and logistical arrangements for the implementation of programme/project activities (e.g., conferences, meetings, seminars, training courses, study tours and workshops), in close cooperation and coordination with partners/counterparts, including preparation of budget estimates, drafting of invites and information notes, agendas, list of participants, liaison with experts and nominated participants, timely procurement of travel and conference services, and other related processes. • Assist in all aspects of mission and travel requests, in close coordination with relevant colleagues and counterparts, including by obtaining necessary clearances and approvals, preparing notes verbales and visa applications, arranging travel itineraries, travel insurances, accommodation and transportation reservations, airport passes, collecting the necessary documentation in line with UNODC rules and regulations, and creating Travel Requests and Expense Reports for non-staff in the internal UN ERP system (SAP/UMOJA). • Assist in the procurement of equipment and services, in close coordination with relevant colleagues and counterparts, including by confirming availability of funds with relevant project teams and obtaining necessary clearances and approvals, drafting clear requirements and terms of reference, circulating request for quotations, creating Low Value Acquisitions and Shopping Carts in the internal UN ERP system (SAP/UMOJA), maintaining contact with suppliers to ensure timely delivery of goods and services, coordinating shipment of goods/commodities/equipment to OGCCR and other country/programme offices in the GCC countries, verifying receipt and inspection of deliverables, and accurately confirming receipt of goods and/or services via Goods Receipts and Service Entry Sheets. • Assist in the regular monitoring of open commitments and take prompt action towards the settlement or liquidation of outstanding commitments. • Assist in and serve as focal point for property and asset management for OGCCR and country/programme offices in the GCC countries, including by ensuring assets are assigned stock numbers, bar-coded, decaled and tagged as per UN guidelines, conducting periodic physical inventories of equipment to ensure accuracy of serial and decal numbers, stock descriptions, net total on hand and exact location of property, performing verification and data migration of existing property or logistics unit control databases, and providing training and advice to Property Record Custodians in country/programme offices in the GCC countries on inventory-related matters. • Contribute to coordinating and supervising the work of OGCCR administrative and support staff, including providing support in the management of their performance. • Provide general office assistance; respond to complex information requests and inquiries; set up and maintain files/records; coordinate and/or provide IT support when needed. • Assist with the development and update of standardized templates and Standard Operating Procedure (SOP) to support OGCCR and country/programme offices in the GCC countries. • Actively participate in operations related inter-agency working groups established in the GCC countries (e.g., OMT/BOS) to establish and maintain collaborative working relationships with other participating UN Entities in support of common and frequent requirements. • Ensure consistent liaison with relevant units and departments at UNODC and/or other UN sister agencies on best practices and new common services. • Provide guidance/training to new/junior staff. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other duties as required.

Professionalism: Has knowledge of general office procedures, policies and directives, in particular, inventory and control guidelines. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

High school diploma or equivalent is required.

Not available.

A minimum of five years of work experience in administration, inventory and supply management, procurement, finance and/or accounting including experience in the area of asset management is required. The minimum years of relevant experience are reduced to three for candidates who possess a first-level university degree or higher. Working experience in an Enterprise Resource Planning (ERP) system is required. Experience working with SAP (Umoja) is desirable. Experience within the United Nations system or a similar international organization is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Arabic

UN Level II

UN Level II

UN Level II

UN Level II

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

This position is temporarily available for 6 months. If the selected candidate is a staff member from the United Nations Secretariat, the selection may be administered as a temporary assignment. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, staff are expected to move periodically to new functions in their career in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.