Supply Chain officer

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Background/IRC Summary:  

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC began planning to reopen an oPt country program in mid-2022 and launched an emergency response in Gaza in October 2023. The organization is currently supporting a network of local partners in both Gaza and the West Bank to sustain critical health, protection, food security, cash, education, and early childhood development interventions. The IRC is also deploying emergency medical teams to provide surge clinical capacity in hospitals and other health facilities.

The IRC is working to scale its emergency response while building a longer-term oPt country program in parallel. This effort is being jointly managed by the Emergencies and Humanitarian Action Unit (EHAU) and the Middle East and North Africa (MENA) region, with a view to eventually transition the country program fully under the MENA region.  

Job Overview/Summary:

Reporting to Senior Supply Chain Officer (SSCO) Gaza, the Supply Chain Officer is responsible to ensure that all logistics activities and procurements are done on a timely basis without compromising known IRC standards. The position holder will procure Program supplies, services and equipment whilst ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are made transparently, at the best available price, and in compliance with IRC and Donor procurement policy and procedures. The Supply Chain Officer will work closely with all sectors to implement planned activities accordingly.

Responsibilities:

Procurement

• Focal point in Gaza field office for national and int’l procurement requests received and their review.
• Liaise with the SSCO regarding procurements and ensure implementation of recommendations
• Conducting regular market surveys and maintaining an up-to-date supplier database with key supplier information.
• Ensure procurement is carried out according to IRC and donor-specific policies and procedures.
• Procure all necessary items for programs, offices, and residences.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Generate all required procurement documentation and impeccably maintain records and files.
• Process approved Purchase requisitions through the procurement software, ensuring data accuracy.
• Prepare bids analysis and other bidding documents for approval.
• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested.
• Update relevant staff about the status of his/her request and delivery and maintain regular contact with the supervisor on matters of procurement
• Coordinate with the Finance Department to make sure the payments are delivered to the suppliers.
• Maintain an updated Purchase Request Tracking Sheet (PRTS) regularly.
• Maintain a complete filing system for all procurement-related documents according to IRC Procurement SOP.
• Establishing and maintaining good professional working relationships with suppliers, contractors, and inspection companies whilst strictly adhering to IRC’s anti-corruption guidelines and IRC’s code of conduct.
• Monitoring and documenting supplier performance

Supply Chain

• Work as SC focal point when necessary all SC functions along with SSCO, including warehousing, transportation, assets management, etc., in the field office.
• Preparation of weekly MAF.
• Preparing fleet monthly report.
• Organizing the required vehicles and ensuring the fleet optimization.
• Properly organize the office to meet department needs.
• Assist when needed in managing and processing travel requests (national and international).
• Review and verify bills received for the office, including utilities, maintenance, provision of standard supplies, new furniture or equipment, and prepare payment requests; undertake analysis of bills to make recommendations on the most cost-effective billing approaches.
• Ensure all office equipment is stocked with required supplies (stationary, cleaning and kitchen supplies, toner, paper, etc.).
• Participate in assessment exercises for new partners if required.
• Any other duties or tasks delegated by SSCO Gaza.
  
   

  Required Experience/qualification/Skills:

• At least 4-5 years of progressively responsible professional experience of Procurement/Supply Chain
• Valid driver’s license.
• Clean record.
• Good spoken and written English and Arabic.
• Conscientious with an excellent sense of judgment.
• Strong organizational skills.
• Ability to work simultaneously on multiple tasks.
• Willingness and ability to work effectively with a wide variety of people.
• Ability to work as part of a team and coordinate with project personnel.
• Good computer skills specially working with spreadsheets.

• Key Working Relationships:

  Position Reports to:  SSCO
  Indirect Reporting: Supply Chain Coordinator
  Position directly supervises: n/a

  Position indirectly supervises: n/a

  Other Internal and/or external contacts: Operations staff and country Supply Chain staff at all levels.

  Internal:  All program sectors coordinators, managers and officers.

  External:  Vendors and Services providers

  Standard of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

  We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

  Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

  IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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