Delegate, Finance and Administation

This position is based at the IFRC Country Delegation in Dhaka, Bangladesh, and reports directly to the Head of Delegation. The IFRC Dhaka Delegation oversees all programs implemented nationwide; therefore, the financial operations of the Population Movement Operation also fall under the Finance Delegate’s purview, requiring regular travel to Cox’s Bazar. Serving as both the strategic and operational anchor for financial management, regulatory compliance, and administrative excellence, this role ensures the delegation operates within a strong internal control framework, maintains donor and organizational accountability, and delivers timely, accurate financial and administrative support to humanitarian operations.

The Finance and Administration Delegate is responsible for providing financial support, as well as accounting services, ensure sound internal control, financial reporting, training and providing advice and support to relevant stakeholders within a comprehensive financial management structure which are related to the country office.

Under the direct supervision of the Head of Delegation and in close cooperation with the Regional Head, Corporate Services, the Finance and Administration Delegate will be in charge of budgeting and financial planning, financial management and monitoring of income and expenditure for the Country Delegation. In addition to the accounting services, the post holder will provide general support and advice to operations managers on all program- and operations-related financial issues from the budgeting to the final evaluation of the program as well as efficient and effective financial management.

• Ensure that a rigorous internal control environment is maintained, including ensuring proper segregation of duties.
• Ensure that all spendings are within the maximum approved ceiling (PEAR approval).
• Prepare MoU’s and project agreements for NSs and ensure they are uploaded into Econtracts. Follow up on dormant WA and ensure flow of expenditure clearance from IFRC staff´s’ working advance.
• Implement finance policies, processes, and procedures.
• Prepare implementation plan of action for all internal and external audit recommendations assigning risk owners for all the gaps identified.
• Provide guidance and support on Cash Transfer Programmes.

• numbers, resulting in satisfactory audit reports and positive evaluations of the financial aspects of the operation.
• Act as Finance Controller to safeguard Federation’s legal obligation and commitments and take logical and financially sound decisions.
• Support the Head of Delegation in matters related to financial analysis and related risk analysis, required for better financial planning processes.
• Monitor and follow up on operations pledges, identify overdue pledge payments or dormant pledge.
• Monitor and indicate underspending on various pledges and recommend possible time frame extensions.
• Ensure that all donor reporting requirements (financial) are met within the deadlines, and the accuracy, integrity and timeliness of the reports are maintained. Track donor balances and ensure appropriate coding of expenses.
• Monitor commitment and spending on the Mobilization table.
• Prepare donor financial reports, on an ad hoc, as required basis.
• Prepare quarterly appeal financial reports for review with the operations manager and.
• Prepare and carry out operations year-end audits.
• Effectively manage the funds available for programmes and operations consistent with organizational policies and with a view to minimizing risk of loss.
• Monitor the timely submission of forecasts by the project managers.
• Monitor field bank account balances.
• Prepare accurate and timely cash requests to the Regional Office.
• Ensure timely reporting and submission of draft invoices; including establishment of Integration Agreements which are fully signed.
• Prepare operating budgets in collaboration with operations managers.
• Support the timely development of Operating Budgets, and related expenditure authorizations.
• Work with the various operations managers to ensure expedited cash transfers in support of programmes and operation.
• Support National Capacity Society Assessment and development of an implementation plan.
• Support Finance Development initiatives organised for BDRCS in coordination with the Membership.

Administration

• Ensure effective management, maintenance and compliance of a documented system of administrative policies and procedures for the Country Delegation.
• Manage cost effective general services that enhance productivity including transportation, accommodation, translation and interpretation, archiving and filing, health and safety, security, welcome service, travel, conferencing and other ancillary services. This includes the provision of outsourced functions when relevant (cleaning, gardening, catering, printing and security).
• Ensure that people and activities are properly insured as per the IFRC regulations and country legal requirements with the support of a local lawyer; report timely incidents to the Insurance Unit in Geneva.
• Supervise the daily management of IFRC buildings, maintenance, local procurement of office equipment, furniture and consumable supplies, facilities management and ensure the development and the implementation of a green and sustainable strategy.
• Ensure the effective selection and management of agreements (office equipment, leases, rental agreements…) and ensure their upload in the e-contract system.
• Ensure effective record keeping of all financial, administrative and assets’ inventory and use the e-record system.

Lead the provision of Administrative Supplementary Services, in the office, including ensuring service standards are maintained.

Relevant University or Master’s Degree in Finance / Administration / MBA / Accounting required

Relevant University or Master’s Degree in Finance / Administration / MBA / Accounting
Professional qualification in finance or accounting (Chartered accountant, CPA or equivalent) required.

Required

Minimum of five (5) years of progressively responsible professional experience in accounting and financial management, office administration, and managerial functions

Minimum 3 years in finance management position

Extensive experience of budget preparations, cash-flow statements and financial plans, preferably with IFRC

Extensive experience of writing financial reports

Preferred

Experience in working in an international environment, preferably within the Movement or the United Nations or similar organization

Experience of managing and supporting staff

Experience of supporting a RC/RC society on finance management and computerized financial systems

Experience in emergency response setting.

Extensive experience in contractual systems 

Required:

Advanced skills in computers (Windows, spreadsheets, accounting packages and word processing)

Knowledge and experience of Business Objects, CODA & Fed Budget.

Strong skills in training and developing staff.

Excellent professional communications skills, both verbal and written in both English 

Strong organizational skills, methodological and logical approach to tasks and problem solving

Good presentation, facilitation and note-taking skills

Ability to organize, analyse and synthesize large amounts of information 

Ability to multi-task, work under pressure, and prioritize workload to meet tight deadlines

Ability to manage complex and sensitive relationships with partner organizations

Sound knowledge of Microsoft Office applications

Able to present financial information clearly, orally and in writing

Preferred

Knowledge and experience of Business Objects, CODA & Fed Budget

Experience to the International Red Cross & Red Crescent Movement 

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Functional competencies: Strategic orientation; Building alliances; Leadership; Empowering others

Managerial competencies: Managing staff performance; Managing staff development