Associate National Procurement and Contracting Officer

OVERVIEW

Post Number : 5IQADM0011PA

Grade : NO-B

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Baghdad or Erbil

Job Family: Administration

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 05-JAN-2025

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Duration of contract: 1 year with possibility of extension subject to availability of funds and satisfactory performance.
Only nationals of Iraq may apply to this position.

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the overall delegated authority of the Director/Head of the Office and the direct supervision of the Senior Finance and Administrative Officer, the incumbent provides dedicated procurement services to coordinate the procurement, importation, distribution, and delivery of all required infrastructural needs, equipment, materials and other related goods for the UNESCO Iraq Office. The incumbent will ensure best value for money and fairness, integrity and transparency of processes in accordance with Organization’s regulations, rules and procedures as well as international standards and best practices.

The National Procurement and Contract Officer supervises and leads the support and staff of the Unit. S/he works in close collaboration with the Management Unit, Operations, Programme and project teams in the country office, UNESCO Regional and HQs staff and officials to successfully deliver procurement services.

under the general supervision of the AO with functional guidance from the Regional Procurement and Contracting Officer in Beirut as well as from OPS/PRO at HQ, on matters related to the Contracts Committee and procurement and contractual arrangements in general, the incumbent will carry out the following roles and responsibilities:

 

• Support and coordinate procurement planning, quality assurance, effective coordination, monitoring of compliance with rules and regulations for contracts-related procedures, assess the procurement proposals and support, as needed, the overall administration of the Programme;
• Monitor budget implementation, track resource allocation and ensure compliance to financial rules and regulations;
• Participate in developing and implementing a Procurement Plan and design, maintain and monitor work plans and schedules for ongoing and new procurement requirements and contracts;
• Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB, RFP, EOI, and IPA. Receipt and evaluation of quotations, bids or proposals or applications, negotiation of certain conditions of contracts in full compliance with UNESCO rules and regulations; 
• Verify the procurement needs and support the delivery and monitoring of restoration materials, supplies and equipment;
• Contribute in conceptualization, elaboration and implementation of Strategic and Sustainable Procurement in the field office (FO) including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, and performance measurement;

Long Description

 

• Contribute in managing all aspects of the bid/proposal process, including the identification of requirements, preparation of announcements and participating in the selection of and negotiations with suppliers/vendors;
• Participate in coordinating the evaluation team, analyze and evaluate vendors' offers considering various factors affecting cost, technical specifications, implementation schedules, reliability, and after-sales/completion implications, ensuring value for money;
• Review procurement and other new contract requests prepared by Programme staff to ensure completeness, correctness and adequacy to assure fair and transparent competition or comparison process, assisting in market research and providing advice where required;
• Contribute to policy, guidance, training and technical assistance to staff in planning, developing and managing contracts (including the identification of requirements, estimation of budgets, appropriate procurement or contracting methods, etc.) with a special focus on high value/high-risk contracts;
• Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions etc.;
• Provides support and advice on the selection of appropriate contractual modalities for engagement with Vendor, Consultants and Partners in various programmes and project contexts;
• Reviews the ongoing procurement and contracting practices undertaken by the projects for continuous identification, assessment, prioritization, and monitoring of risks; 
• Provides substantive support and guidance on activities related Enterprise Risk Management, project risk assessments and project evaluation for the FO; 
• Maintain a tracking system and database to monitor adherence to contractual agreements, performance requirements and respect of delivery schedules; recommend amendments and extensions of contracts, as necessary; advise parties on contractual rights and obligations; and generate necessary periodic and ad-hoc reports as required, documenting lessons learned and recommendations.

COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

Education

• An Advanced university degree (Masters or equivalent) in public procurement, business administration, management, economics, finance, law, international development, sciences, engineering or related fields. A first-level university degree in the aforementioned fields with additional 2 years of qualifying professional experience could be accepted in lieu of an advanced university degree.
• Professional certification in Procurement, Logistics, Supply Chain (e:g CIPS or equivalent).

 

Work Experience

• Minimum of two (2) years of relevant professional experience in finance, administration, project management/operations, including supply chain management, procurement and/or contracting.
• Experience in procurement and contracting, in a UN agency or similar international organizations.

 

Long Description

Skills and Competencies

• Knowledge of commercial supply sources and of common business and industry practices.

• Ability to coordinate and monitor own work plan and those under his/her supervision.

• Ability to provide quality and timely support and services.

• Ability to work in a multicultural environment and to establish good working relationships with external and internal partners.

• Ability to interpret and strictly apply of a wide range of available procurement and contracting regulations, processes, guidelines, frameworks, standards and other governance directives.

• Ability to work independently and provide supportive leadership.

• Promote Accountability, Results-Based Management and Enterprise Risk Management.

• Ability to build constructive internal and external working relationships.

 

Languages

• Excellent knowledge (written and spoken) of English and Arabic.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post will be depend on the final duty station (Baghdad or Erbil).

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

 

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.