National Operations and Logistics Specialist
Port Moresby
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Port Moresby
- Grade: Consultancy - Consultant - Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Logistics
- Supply Chain
- Closing Date: 2024-11-29
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.
FAO is a specialized agency of the UN that leads international efforts to defeat hunger. FAO's goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members (194 countries and the European Union), FAO works in over 130 countries worldwide.
FAO Country Offices, working under overall corporate guidance and in line with the Strategic Framework, offer policy advice and support to countries in the mandated areas of FAO, facilitated through partnerships, resources and an active country programme to provide technical assistance, develop capacities and deliver core services while fully observing international standards of accountability to establish leadership and strengthen impact at the country level.
The offices deliver on the programmatic priorities of each country as agreed in their respective Frameworks aligned to the UN Sustainable Development Cooperation Framework (UNSDCF) and ensure effective and efficient operations with adequate human and financial resources.
Specifically, FAO Country Offices\:
• advocate, inform and support policies and investments in the areas of FAO’s mandate;
• provide technical assistance and deliver core services;
• assist and catalyse partnership and resource mobilization activities to support agrifood systems transformation;
• position FAO as the specialized/authoritative technical agency in food and agriculture and agrifood systems transformation; and
• ensure risk-smart and accountable operations and management.
The position is located in the FAO Country Office in Port Moresby, Papua New Guinea.
The EU-funded programme entitled “Support to Rural Entrepreneurship, Investment and Trade in Papua New Guinea” (EU-STREIT PNG) is implemented by the Food and Agriculture Organization of the United Nations (FAO) as the United Nations Joint Programme (UNJP), in collaboration with the Government of Papua New Guinea (PNG) and other partner agencies such as ILO, UNCDF, UNDP and ITU. The programme aims to promote sustainable agriculture and rural development, with a particular emphasis on improving the living conditions of rural communities, with a great emphasis on gender equality and youth inclusion.
The five-year Programme (2020-2025) will be implemented in the Provinces of East and West Sepik with the overall objective to increase sustainable and inclusive economic development of rural areas. The Programme will focus on the cocoa, vanilla and fishery (coastal, riverine and aquaculture) value chains with the specific objectives to\: (i) increase economic returns from these value chains; and (ii) strengthen climate resilient and more efficient value chain enablers.
Reporting Lines
The National Operations and Logistics Specialist will work under the direct supervision of the International Operations Officer and in overall supervision of Programme Coordinator for EU-STREIT Programme in Papua New Guinea, and in close collaboration with the EU-STREIT Programme and Procurement units and FAO Country Office Operations team.
Technical Focus
The National Operations and Logistics Specialist will contribute to all logistics, procurement, travel and meeting/event managements of the EU-STREIT Programme.
Tasks and responsibilities
• Provide administrative and logistics support to the EU-STREIT Programme for the timely provision of the needed arrangements for travel, tax exemptions, custom clearance procedures, training workshops, procurement and other assigned tasks.
• Process and follow-up on procurement requests (PR submission in i-Procurement), receipt goods (GRMS Receipt) and other tasks required as a procurement initiator in close consultation with Operations Officer and Procurement Unit.
• Support Procurement unit in receiving and recording invoices and communication with relevant POM based vendors for provision of required goods and services.
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications,
• Schedule appointments and meetings; arrange travels and visits, notifying organizations and officials to be visited, receive visitors.
• Record Travel arrangements in FAO systems (GRMS), submission of required clearances (UNDSS TRIP) if required, processing and follow-up on Local and International Travel Authorization (LTA/TA) and the required settlements after missions (TEC);
• Organize logistics arrangements for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities;.
• Support and participate in, as appropriate, local Tender Opening Panels (TOP) and the Local Procurement Committee (LPC) and other designated roles.
• Support and follow-up on shipping arrangements (from POM to Wewak/Vanimo or any items from any offshore supplier outside Papua New Guinea), customs clearance, tax exemption requests, delivery, reception and pre-positioning of supplies including storage in close collaboration with EU-STREIT Programme National Logistics Officer.
• Support and follow-up on visa requests, lodging visas in relevant offices and check with local offices in the counterpart/relevant Governmental Department/Ministry for all incoming/outgoing missions and staff travelling under EU-STREIT Programme.
• Submit e-requests in FAO ServiceNow online dashboard as required.
• Undertake any other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Minimum University degree (bachelor’s degree) in an Administrative related field or any related field to the mandate of the organization.
• At least 3 years or more in operations, administrative, logistics or procurement experience.
• Working Knowledge of English.
• National of Papua New Guinea
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Strong capability to administer logistics, procurement and operational support to the Programme Coordinator and officers under STREIT PNG programme as required.
• Facilitate arrangements for meetings, workshops, and related events.
• Facilitate and follow-up on visa request/submission, custom clearances and tax exemptions.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.