Procurement Analyst (Open to Gambia Nationals Only)

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through effective internal controls, and analyzes parameters in support of modifications to UNDP’s client–oriented procurement management system; 
• Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor; 
• Participate in and provide input to discussions on procurement strategies and plans with projects and other stakeholders and donors to ensure mutual alignment; 
• Conduct analysis and prepare proposals on the CO contract strategy, sourcing strategy, supplier selection, quality management, cost reduction strategies, and improvement in procurement processes in CO. 

• Analyze information as part of preparation of procurement plans for the office and projects; and monitor their implementation; 
• Implement proper monitoring systems, mechanisms and controls for procurement processes that cover RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, and negotiation of certain conditions of contract implementation (including payment terms) in full compliance with UNDP rules and regulations; 
• Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP, ACP); 
• Elaborate proposals on procurement process monitoring systems and mechanisms to eliminate deficiencies in procurement, and implement the internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are errors or other problems; 
• Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies in line with the UN reform. 

• Develop and manage rosters of suppliers; 
• Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms; 
• Develop Long-Term Agreements/Framework Agreements for more efficient category management; 
• Manage and implement e-procurement system in CO.

• Participate in organizing procurement training for the operations and project staff. 
• Organize procurement training for vendors on e-procurement modules; 
• Synthesize lessons learned and best practices in procurement;
• Make contributions to knowledge networks and communities of practic;
• Participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale. 

Core Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Functional/Technical competencies

Procurement

• Strategic Sourcing: Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Procurement

• Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Procurement

• Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making.

Procurement

• Stakeholder Management: Ability to work with incomplete information and balance competing interests to create value for all stakeholders. 

Business Management: Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs. 
• Provide inputs to the development of customer service strategy.
• Look for ways to add value beyond clients’ immediate requests.
• Ability to anticipate client’s upcoming needs and concerns.

Business Management

• Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.

Business Management

• Operations Management: Ability to effectively plan, organize, and oversee the Organization business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanism.