Executive Assistant (Talent Pool)

Grade: AS-D
Deadline: 15 December 2024 (11:59 PM KST)
Job Category: Local
Salary: KRW 67,569,900

Introduction
The Green Climate Fund is the world’s largest dedicated multilateral climate fund and invests in impactful, innovative, catalytic programs and projects in developing countries across the globe. The GCF has a portfolio of 286 projects across 133 countries, with a total commitment of USD 15.9 billion to date.

In 2023, an additional USD 12.8 billion was pledged, to support our new strategic and programming cycle from 2024-2027; our ambition is to grow to become at least a USD 50 billion fund by 2030. Rooted in the core objectives of impact and efficiency, access and a focus on the most vulnerable, and mobilizing a much higher scale of public and private sector financial flows for climate action we have an unparalleled scale of resources, which, together with our risk appetite and flexibility allows us to bring together different partners and stakeholders in innovative partnerships for profound impact.

 
GCF is seeking a top-tier individual with a demonstrable track record of harnessing experience, energy and networks to tackle complex global climate change challenges. You will be committed to making a positive, measurable difference through a mission-driven role, and thrive in a fast-paced, diverse environment.  

You will be able to quickly scan and analyze complex, competing issues and lead significant sized teams to find solutions in evolving contexts, across multiple geographic locations. 

You will be a nurturer of people: recognizing and growing the talent around you, exemplifying values of transparency, respect and innovation.

You will be committed to learning, knowledge-sharing, convening and communicating with partners to work together to ideate, develop and implement climate action initiatives that make a profound difference to people and planet.

You will join a team of talented, committed individuals representing almost 80 nationalities contributing skills and experience from academic, scientific, private, government and nonprofit backgrounds.

Together, we work with governments, communities and civil society, technical agencies, and the private sector across the world.

Interested in more information? 
Learn about working for GCF: https://www.greenclimate.fund/about/careers 
View current vacancies: https://jobs.greenclimate.fund/

About the Green Climate Fund (GCF)
Set up in 2010 by the 194 countries who are Parties to the United Nations Framework Convention on Climate Change (UNFCCC), GCF takes its responsibility as the world’s largest dedicated multilateral climate fund to heart.  GCF funds transformative climate projects across the developing world, supporting countries in their responses and actions to tackle climate change while fostering sustainable development within their communities. 

Our country-driven approach ensures that our actions are tailored to the unique circumstances and national aspirations of each nation we support. Besides channeling public and private sector investment through a broad range of financing instruments, GCF builds the capacity of developing countries to take climate action through an extensive Readiness Programme ensuring countries are increasingly well-equipped and financed to manage their climate futures.

Headquartered in the Republic of Korea, GCF operates with a diverse and talented workforce of over 300 people. 

Position Objective
Under the direction a Chief within the Executive Leadership Team, the Executive Assistant is expected to demonstrate proficiency and expert-level skills, including the ability to operate within broader contexts, anticipate needs, and maintain high standards in administrative support while adapting to various demands. The Executive Assistant will ensure consistent service delivery and uphold the Fund’s high standards through quality execution of responsibilities. 

[THE TALENT POOL IS VALID FOR TWO (2) YEARS. SOME VACANCIES ARE IMMEDIATELY AVAILABLE. BY APPLYING, YOU AGREE THAT GCF MAY KEEP YOUR PROFILE ON ITS DATABASES AND REACH OUT TO YOU AS AND WHEN A VACANCY ARISES.] 

Purpose 

• Apply specialized knowledge to support administrative and operational delivery of functions. 
• Collect, organize, and analyze information to contribute to the development of required documents and materials. 
• Assist with pertinent administrative tasks, including procurement, budget, expenses and travel coordination in a timely manner to maintain streamlined workflows. 
• Manage the calendar and scheduling of meetings and appointments, ensuring discretion, effective time management and appropriate protocol in organizing meeting and engagements with high-level officials and their respective offices. Prioritize meeting requests, handle documentations and manage meeting coordination, ensuring the office operates efficiently. 
• Anticipate and independently address major administrative issues, recommend solutions and identify barriers to efficiency. 
• Plan, arrange, and support logistical requirements for presentations, events, and meetings. 
• Review and uphold high standards for internal and external communications, improve communication procedures, manage correspondence and synthesize reports, papers and other documentations.  

Engagement

• Identify operational factors impacting consistent delivery of administrative tasks and advise on remedial approaches. 
• Act as a focal point for correspondence management, ensuring clear, objective and high quality control over communications and exchange of information. 
• Coordinate with internal and external stakeholders and appropriate Divisions and Offices to support achievement of objectives. 
• Determine required referrals, prioritize, and follow up on sensitive or confidential inquiries. 
• Collaborate with internal units to identify factors affecting transaction delivery and approaches to maintaining and enhancing quality. 
• Handle sensitive or confidential inquiries, determine priorities, and recommend immediate actions, while ensuring discretion in all interactions.  

Delivery

• Ensure high-quality standards of all internal and external communications, advising on procedure improvements. 
• Maintain alignment of administrative operations with overall policies and procedures of the Fund. 
• Organise logistical priorities for meeting engagements, conferences, Board meetings, and official travels. 
• Plan, organize, and schedule mission travel, ensuring all processes, visas, flights, and security arrangements are in place. Process and facilitate back-to-office mission reports. 
• Support all engagement activities, responding to requests for materials required for events, meetings, conferences, among others. This includes internal engagements and meetings of the Senior Management Team, Unit Heads, and/or All Staff. 
• Manage the workflow with high discretion and sensitivity to all matters. 
• Sustain consistent quality in service deliverables under different operational and environmental conditions/demands. 
• Perform any other functions as may be assigned. 

Requirements (Education, experience, technical competencies required of the job)

• Bachelor’s Degree in Administration, Management, or a related field. 
• Minimum 7 years of relevant experience to perform the functions of the role, preferably from an international organisation setting 
• Proficient in the use of monitoring and management tools 
• Highly-organised and detail-oriented, with strong ability to multi-task and deliver quality work on time under pressure 
• Ability to keep track of and reconcile multiple data sources with minimum error 
• Experienced in use of Excel advanced functions, other Microsoft office suite products, and project management software (e.g. Asana or similar) 
• Highly collaborative, team player and experienced in working in multi-cultural organizations and in a fast-paced environment 
• Reliable with confidential information and materials 

Competencies: 

Communication Skills 

• Excellent verbal and written communication skills in English to interact effectively with diverse stakeholders. Knowledge of another UN language is desirable. 
• Proficiency in drafting, editing, and proofreading to prepare high quality written briefings, meeting minutes, presentations, reports, correspondence and other documents. 
• Ability to convey complex information clearly and concisely. 

Interpersonal Skills 

• Strong relationship-building skills, with the ability to interact diplomatically, tactfully and with discretion with executives, team members, and external partners. 
• High emotional intelligence to handle sensitive issues and resolve conflicts. 
• Reliable with confidential information and materials. 
• A collaborative attitude to foster a positive work environment. 
• Maintains high ethical standards ensuring fairness, respect, and integrity. 

Collaboration and Teamwork 

• Cooperative attitude to support team goals and contribute to a shared vision. 
• Willingness to help colleagues and maintain positive relationships across departments. 
   

The closing date for application is 15 December 2024. Applications submitted after the deadline may not be considered.

*The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references. 

Applications from women and nationals of developing countries are strongly encouraged to apply.