Project Manager (Local Roster), Multiple positions

Sumy | Chernihiv | Kyiv | Kharkiv

Organization: UNOPS - United Nations Office for Project Services
Location: Sumy | Chernihiv | Kyiv | Kharkiv
Grade: Mid level - LICA-10, Local Individual Contractors Agreement
Occupational Groups:
- Project and Programme Management
- Managerial positions
Closing Date: 2025-01-26

Job categories Project Management

Vacancy code VA/2025/B5116/29502

Department/office ECR, UAMCO, Ukraine MCO

Duty station Kyiv, Kharkiv, Mykolaiv, Chernihiv, Sumy, Ukraine

Contract type Local ICA Specialist

Contract level LICA Specialist-10

Duration Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance

Application period 03-Jan-2025 to 26-Jan-2025

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. The Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.

The Project Manager has the authority to assign, as per the Project Plan, work packages to Team Managers and approve deliverables produced by them.

The Project Manager is responsible for creating the Implementation Plan, using and updating the Project Initiation Document (PID), and having a thorough understanding of the Legal Agreement, including the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project(s) outputs are capable of meeting the business cases for both UNOPS and the partner(s).

Project Information:

The UNOPS Ukraine Multi-Country Office aims to build a portfolio of project and programs in Ukraine, Moldova and potentially in Poland that, put together, support the strategic objective of recovery and, going forward, the reconstruction of Ukraine, more specifically in the UNOPS mandate areas of of procurement, infrastructure, project management and Mine Action, as well as advisory services in these. The substantive focus of these areas lies on energy and green energy transition, transportation, housing and shelter, health, education and mine action with access to basic services and creation of a safe environment.

For the portfolio to be planned and managed coherently, Project Managers will be assigned to and responsible for a specific project (or group of projects, depending on their complexity) against the generic functions and key results defined below.

Functions/Key Results Expected:

Project Delivery and Performance
Procedures
Monitoring and reporting
Stakeholder engagement
Quality management and assurance
Knowledge management and innovation
Personnel management

1. Project Delivery and Performance

Develop, complete and update detailed implementation plan(s)
Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
Ensure that the quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
Liaise with any external suppliers or account managers
Authorize and accept work packages
Monitor project progress ensuring that work packages are being executed properly, meeting quality standards and set timelines.
Control project and work packages changes following the approval process set, including submission of exception report
Review quality and accept goods, services or works delivered by suppliers.
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

2. Procedures

Comply with all organizational policy and specifically with requirements stated in the Project Management Manual
Prepare/adapt all relevant plans for approval by the Project Board.
Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
Ensure maintenance of the project files and lessons learned are recorded
Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
Understand the unique structures of the UN and budget appropriately for personnel
Manage expenditures against the budget (based on accurate financial reports)
Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For project closure purposes, provide a formal handover of the project to the closure manager
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

3. Monitoring and reporting

Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
Develop various internal reports required, such as Quarter Reports, Highlight reports,..etc.
Regularly review project status, evaluate performance criteria (scope, cost, schedule and quality); alert the Project Executive of any deviation and develop and implement an acceleration plan to put the project back on track.
Maintain and upload project documentation as required by the organization’s standard procedures ensuring that project records are up to date throughout the project’s life.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of the projects' life span

4. Stakeholder engagement

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs
During engagement with stakeholders, identify potential business opportunities for UNOPS and report to the supervisor for further perusal.

5. Quality Management and Assurance

Develop and implement Quality Management Plan for the project
Set quality standards in collaboration with relevant technical resources
Implement quality controls and ensure prompt corrective actions are taken to address deviations
Work with internal stakeholders to ensure projects comply with audit requirements
Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems
Coordinate quality reviews of project documents and deliverables
Provide quality control for management outputs (project documents, reports, etc.)

6. Knowledge management and innovation

Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are captured and shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
Capture and log in lessons learned throughout the project life span; and support the application of best practices in the project and across the portfolio.
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

7. Personnel Management

Lead and motivate the project management team
Ensure that behavioral expectations of team members are established
Ensure that performance reviews are conducted fairly, accurately and timely
Select, recruit and train team members as required and take into account gender parity and diversity objectives
Liaise with other Business Units to ensure that new team members receive proper induction during onboarding
Ensure safety and security for all project personnel and comply with UNDSS standards
Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse.
Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Impact of Results:

Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

"This is a local position and is open to Ukrainian Nationals, and as well as for individuals who hold a valid residence or work permit in Ukraine"

Education/Experience/Language requirements

Education:

A Master’s Degree in a relevant field (e.g. Business Administration, Management, International Relations, Economics, Law, Humanitarian Studies, etc.) is required
A Bachelors’ degree in combination with two additional years of relevant experience may substitute for the Master’s degree

Experience:

With a master's degree a minimum of five years or with bachelor's degree a minimum of seven years of relevant and progressive professional experience, specifically in the field of project management or project operational support is required.
Experience with project development, management and reporting is required.
Experience in managing projects with components on procurement, infrastructure development and rehabilitation or Mine Action focused activities would be an advantage.
Experience in development or humanitarian support working with an international organization is desirable.

Language Requirements:

Fluency in English (read, write and speak) is required
Fluency in Ukrainian (read, write and speak) is required

"This is a local position and is open to Ukrainian Nationals, and as well as for individuals who hold a valid residence or work permit in Ukraine"

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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