Donor Relations and Reports Specialist

UNICEF works in the world’s toughest places to reach the most disadvantaged children and adoles-cents – and to protect the rights of every child, everywhere. Across more than 190 countries and terri-tories, we do whatever it takes to help children survive, thrive and fulfill their potential, from early childhood through adolescence. Before, during and after humanitarian emergencies, UNICEF is on the ground, bringing lifesaving help and hope to children and families. Non-political and impartial, we are never neutral when it comes to defending children’s rights and safeguarding their lives and futures.

UNICEF Office was established in Guinea in 1986. The main office is based in Conakry and three (3) zone offices are located in Kankan, Labé, and Nzérékoré. The main area of intervention is: Health, Nutrition, Water/Hygiene / Sanitation, Education , protection and social inclusion.

UNICEF Guinea started in 2018 the current programming cycle (CPD) covering the period from 2018 to 2022. The main pillars of this program of cooperation signed between the Government of Guinea and UNICEF are: (i) good governance for sustained development of human capital; (ii) sustained economic growth and inclusive; (iii) inclusive development of human capital; and (iv) sustainable de-velopment natural resources. The programme is aligned to the national development plan and the UN cooperation framework in Guinea.

UNICEF is committed to ensuring special protection for the most disadvantaged children – victims of war, disasters, extreme poverty, all forms of violence and exploitation, and those with disabilities.

Partnership and Resource Mobilization are a priority for UNICEF Guinea. The need to enlarge the partners portfolio and to retain the existing ones is pressing to reach the results for children in Guinea. The Country Office need an additional staff to support the efforts to strengthen the relationships with existing and potential partners in Guinea. The UNV Specialist will be supporting resource mobilization efforts from the donor engagement, proposals development and the grant reporting.

Supervision, induction and duty of care of UN Volunteers (Roles and Responsibilities of Host Entities)

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to:
• Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment;
• Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity;
• Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal;
• Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address;
• Access to shared host entity corporate knowledge, training and learning;
• Inclusion of the volunteer in emergency procedures such as evacuations;
• Leave management;
• DSA for official travel, when applicable;
• All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme;
• Investigate misconduct: sharing reports with the UNV;
• Provide emergency assistance, e.g. the death of volunteer or medical evacuation, in collaboration with UNV. Accept letters of guarantees or potential liabilities for covering medical costs not claimable under medical insurance in extraordinary situations (e.g. isolation facilities` services during pandemics).

Within the delegated authority and under the supervision of Partnerships Specialist or his/her designated mandated representative(s), the UN Volunteer International UNV Donor Relations and Reports Specialist will:

Partnership and Resource Mobilization
- Support the identification and promotion of new partnerships and Resource Mobilization opportunities;
- Expand the network of key interlocutors to build stronger relationships between UNICEF Guinea and the UNICEF National Committees worldwide;
- Support the implementation of the resource mobilization strategy for 2024-2028, with a particular focus on the private sector;
- Support maintaining in-depth knowledge and familiarity with current and potential partners and relevant stakeholders, contributing to a database of key contacts and UNICEF's knowledge base on partnerships and resource mobilization;
- Develop fact sheets, donor updates, case studies, specific donor portfolio appeals and other program information for current and potential donors, as well as support organizing visits to UNICEF programs;
- Support the conceptualization and drafting of project proposal outlines and concept notes, as well as their quality control.


Reporting
- Support the quality assurance of all donor reports, checking data accuracy and compliance with UNICEF standards and guidelines;
- Review and, if necessary, rewrite draft donor reports and proposals in French and in English.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs
• As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its beneficiaries in the accomplishment of her/his functions, including:
o Support donor engagement and identification of Resource Mobilization opportunities
o Develop donors’ resource mobilization tools
o Support to funding proposals
o Support to donors’ reporting
• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.