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Supply Chain Officer

Hpa-an

  • Organization: IRC - International Rescue Committee
  • Location: Hpa-an
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Logistics
    • Supply Chain
  • Closing Date:

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

JobOverview/Summary:TheSupplyChainOfficerwillbelinemanagedbySeniorSupplyChainOfficerand basedinHpa-an,KayinState.TheSupplyChainOfficerassistsSupplyChainUnit(Yangon),SeniorSupply ChainOfficerandFieldCoordinatorbymanagingtheday-to-dayoperationoftheSupplyChainforSouth-East.

Major Responsibilities:

Compliance

  • Ensure adherence to IRC policies and procedures.
  • Ensure that compliance with policies is documented through systematic and random verifications of policy implementation and Procurement records, based on a schedule agreed with line Manager.
  • Provide consistent and constructive support to supply chain and non-supply chain staffs to ensure compliance with policies and procedures.
  • Promptly inform the line Manager of any areas of concern of potential or suspected violations of policies and procedures.
  • Ensure there are no negative audit observations/findings related to Procurement. If required, corrective actions plans are developed & implemented to address audit findings.
  • Ensures that all documents are filling properly (well filled) respecting the donors and organization’s guidelines and requirements (eligibility of documents).

Supply Chain/ ProcurementManagement

  • Responsible for Due Diligence checks (supplier references, site visits, historical data, and anti-terrorism compliance) for Authorized Suppliers and Contracted Suppliers, ensure that purchases are in accordance with the Authorized and Contracted Suppliers list and procurement policy.
  • Support the supply chain team to manage Contracted and Authorized Suppliers in terms of quality, delivery time, and value for money, etc.
  • Conduct regular market surveys & assessments in key procurement categories to ensure that the project is receiving best value for money.
  • Support the development of Requests for Proposal and manage contract/tender processes.
  • Support the supply chain team to manage suppliers and vendors according to contract, quality & delivery, selection system, performance rating (If needed), auditing, etc.
  • Ensure all procurement records are complete and clearly document all steps in the Procurement process according to IRC and donor policies and procedures.
  • Ensure Procurement documentation is continually updated to ensure the documentation on file reflects the progress of each procurement action.
  • Supports the line manager's procurement transformation and improvement project by assisting the applicable field office focal person and other departments.

Fleet Management

  • Manage and monitor vehicle usages, controlling fuel and ensuring all vehicles are in good condition and always align with IRC policy.
  • Prepare monthly Fuel consumption report for vehicle, generators and submit to Sr Supply Chain Officer.

Stock &Asset Management

  • Receptionofstockindepot/storeaccording tostockreceiving SOPs.
  • Inspectandverify theordersarereceivedinthesystem according tostockinspectionguidance.
  • Verifythepackinglistscomparedtothestocksreceivedandinformthecarrier/supplierifthereareany missing ordamagedwith timely manner.
  • PrepareGoods ReceivedNotes/Waybill accordingtoIRC standardized.
  • Coordinateandprovidetechnicalinputstowarehousecolleaguestocreateandmaintainuptodatethe BinCardsandStockCardsaccording toIRC rules andinventorySOPs.
  • PreparethewaybillsFilealldocumentsconveniently:waybills,stockcards,supplyrequests,donation certificates etc. bycoordinating withSr. SupplyChain Officer &Program.
  • Physical countandcheckforevery6monthsMarchandSeptemberandreport all brokenand/ormoved assetstoSr. Supply ChainOfficer.
  • Tag all assetsandinventoryandissueequipmenttoStaff.

Training & Outreach

  • IdentifytrainingneedsintheareaofProcurementmanagementwithinthestaffsandproviding as necessity.
  • Leadtraining withproject/supplychainstaffonall procurement-relatedissues.
  • EnsurethatthestaffareawareoftheirrolesandresponsibilitiesintheareaofProcurementmanagement 4.MonitorLogisticsstaff/non-logisticsstaffcompetenciespost-trainingandprovideregularfeedbackand guidancetoensureall gapsinknowledgeareaddressedandrectifiedwithsupervisorsasappropriate.
  • Ensure tomaintain cooperativerelationswithboth operationand the program staffs.
  • ConductinductiontonewstaffwhenrequiredincollaborationwithFieldAdmin/HROfficer.

Minimum Qualifications:

Minimum Requirement

  • A Bachelor’s degree (preferably a Supply Chain subject).
  • A minimum of 3 years’ experience in a procurement role.
  • Previous experience with an NGO/INGO.
  • Prior experience of working in Supply Chain/ Procurement Context is required, experience in the South-East area is an asset.
  • Fluency in oral and written English.
  • Willingness to work in remote villages in IRC’s operating areas.
  • Proven ability to work under pressure and deliver in a timely manner.
  • To undertake any additional duties as designated by the SC Co and/or direct line supervisor.

Myanmar nationals with relevant skills sets and proven experience of working at international level are strongly encouraged.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.


Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.