Humanitarian Field Support Assistant

The OCHA oPt office was established in late 2000. The office was established in response to the deteriorating humanitarian situation in the West Bank and Gaza caused by military incursions and closures - mobility restrictions imposed on the Palestinian civilians, local and international service providers.

In order to meet the increased requirements for coordination support, humanitarian advocacy and information, the OCHA office in the occupied Palestinian territory (oPt) established three sub-offices in the West Bank: Ramallah, Nablus and Hebron. Through its expanded presence in the field and in the Central Area, the OCHA oPt team ensures adequate support to area-based operational coordination structures, sectoral coordination in priority areas, both operational and policy.

Under the direct supervision of the Head of Ramallah Field Coordination sub-office, the UN Volunteer will undertake the following tasks:

Support Coordination:
• Assist in the logistics for preparation and regular participation in field visits and meetings for the purpose of gathering and verifying information needed to understand the humanitarian situation and the needs of the most vulnerable communities.
• Draft reports on field visits to vulnerable Palestinian communities ensuring an adequate and accurate record of events.
• Support information verification and the production of reports on key issues for inclusion in the bi-weekly Protection of Civilians report, the monthly Humanitarian Monitor, and ad hoc reports as necessary.
• Participate in the entry of critical protection incidents (settler violence, demolitions, and other protection concerns) into the respective databases.
• Support the mapping of access restrictions and their impact on Palestinians in the central West Bank including East Jerusalem.
• Support multi-cluster need assessments undertaken in Area of Responsivity (AoR) as requested.
• Contribute to the analysis of developments and trends in the AOR especially by highlighting concerns form a local perspective and by regularly updating the field team on new and developing trends or specific areas of concern.
• Support the team, as required, in preparing for field briefings for official, diplomats and decision makers.
• Support the Field Office in disseminating UN and OCHA reports at the local level, as agreed.
• Provide logistical support for coordination meetings, including preparation of information packs and recoding minutes and notes.
• Support in updating partners contact in formatted lists as needed.

Operational support
• Maintain inventory of Sub-Office non-expendable items using the agreed format.
• Support the electronic filing system of the Field Coordination Unit; updating of contact lists by cluster, theme, and location; weekly backup of Sub-Office files; and photo archiving in a timely manner according to the established guidelines.
• Maintaining hard and softy copy archives.
• Maintain and update work tracking daily bases in consultations with unit members.
• Coordinate the use of maintenance of Sub-Office equipment, cameras and other tools.
• Liaise with OCHA IMU to help solve equipment-related problems at the sub-field office.
• Provide translation, both verbal and written, form and to Arabic and English.
• Ensure sub-office has sufficient number, type and in required languages of latest maps, reports, etc.
• Provide Administrative Support for payment of Petty Cash invoices when requested.
• Emergency Response, immediate relief operations, and post-conflict humanitarian aid operations, Political affairs, and political reporting.