Procurement Officer

1. Implements key aspects of operational procurement strategies focusing on achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system. 

• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

• Timely and duly prepared elements of procurement plans and monitoring of their implementation

• Guidelines followed on embedding sustainability along the procurement process.

• Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation. 

• Preparation of submissions to the Contract and Property Committees (CPCs). 

• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.

• Advice, remedial actions, or solutions to Project Managers on procurement issues.

• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures. 

• Ensuring compliance with procurement policies and best practices and is kept abreast of any policy related updates and their implementation. Conveys and explains procurement policies, best practices, rules & regulations to internal clients with clarity.

3.  Implementation  of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers. 

• Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area. 

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance with existing policies and best practices.

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.

• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

• Minimum two years of working experience in procurement in an international, public or corporate organization is required.
• Some experience in UN system organizations.
• Within relevant experience, 1 year of experience related to procurement for infrastructure projects is required
• Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required.