National Consultant – Governance, Peace and Security Event Management Support (Multiple Positions)

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The “Regional Framework Towards Peaceful, Inclusive Societies: Advancing the Women, Peace and Security Agenda and Inclusive Governance in the Asia Pacific Region (2023-2027)” lays out the direction of UN Women’s Governance, Peace and Security (GPS) portfolio in Asia-Pacific. The Framework has a dual focus on the advancement of the Women Peace and Security (WPS) agenda and inclusive governance in the region. The WPS component spans the support to the development and implementation of WPS National Action Plans (NAPs); conflict prevention, building peace and resilience; prevention of violent extremism; and women’s participation and leadership in emerging or non-traditional security issues such as climate security, cybersecurity and digital peacebuilding. The Inclusive Governance component comprises women’s access to justice; gender-responsive budgeting; and promotion of women’s leadership, including women’s political participation.

Description of Responsibilities /Scope of Work:

Reporting to the Regional Advisor, Governance, Peace and Security, the National Consultant works with and provides support to the Governance, Peace and Security (GPS) Unit, in close collaboration with the GPS Programme Associate. The National Consultant provides event management support, administrative, logistical, and financial assistance to the unit to enable smooth development and implementation of the unit’s projects.

Event Management Support

• Assist in planning, organizing, and executing events, workshops, conferences, and training sessions.
• Coordinate logistical arrangements for events including venue booking, catering, audio-visual equipment, and materials preparation.
• Make travel arrangements and accommodations for participants, including booking flights, hotels, and local transportation.
• Prepare travel allowances and ensure timely disbursement to participants and follow-up on travel claims and process necessary reimbursement timely.
• Maintain accurate records of all event-related expenses and provide regular financial reports.
• Support the development of event agendas, briefing notes, and participant lists.
• Pre-procurement tasks including preparation of procurement plans and documentation, canvassing, request for quotations and recruitment of consultants.
• Post-procurement tasks including tracking contract deliverables, processing payments, and contract amendments/extensions.

Programme and Administrative Support

• Provide programme and administrative support to the programme team in the preparation and regular updating of various programme documents such as work plans, budgets, and project reports.
• Draft non-substantive correspondence and assist in the preparation of presentations and other documents.
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval, including for audit preparations. Ensure safekeeping of confidential materials.
• Assist in reviewing and preparing documentation on the procurement of goods and services and support contract tracking.
• Create requisitions in Quantum for receipt of goods and services, including making budget checks for requisitions, POs, and vouchers.
• Provide support in monitoring contracts with individuals as needed.
• Perform other logistical and administrative duties as required.

Expected Tasks and Timeline:

Consultant’s Workplace and Official Travel:

This is an office-based consultancy in Bangkok, Thailand. Travel outside duty station is not required.

Supervision:

The consultant will be supervised by the Policy and Programme Specialist, Governance, Peace and Security.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies: 

• Strong knowledge of UN Women processes and systems;
• Good knowledge of eventmanagement;
• Ability to administer and execute administrative processes and transactions; 
• Ability to create, edit and present information in clear and presentable formats;
• Strong financial management skills;
• Strong interpersonal skills and effective communication with staff at all levels of the organization.

Required Qualifications:

Education and Certification:

• Completion of secondary education required. 
• A bachelor’s degree in business or public administration is an asset.

Experience:

• At least five years of progressively responsible experience in administration or programme management support;
• Experience on identification of possible suppliers, canvassing and requesting for quotations, and organizing logistical and financial documentation is an asset;
• Experience on coordination and organization of trainings of trainers, workshops, or other trainings is required;
• Experience in the use of Quantum is an asset.

Language:

• Proficiency in English and Thai is required;
• Knowledge of another UN official working language is an asset.

How to Apply:

The submission package includes:

• Personal CV or P11 (P11 can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc)
• A cover letter (maximum length: 1 page) outlining relevant work experience

Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.)

Statements:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)