Programme Management Office (PRMO) - Specialist (Risk and Compliance)

• Manage the timely and efficient delivery of all Risk, Compliance, Assurance services 

• Full compliance of operations of the country with UNOPS and donor rules, regulations and policies.

• Ensure that there is an effective system of internal controls in place in order to prevent and detect fraud, misappropriation and misapplications. In particular with regards to travel related costs (TRC)

• Recommend improvement for effective internal control mechanisms to ensure adherence to the Finance Manual, Program Management Guidelines (PMG)/Standard Operating Procedures (SOPs). 

2. Project Financial and Operational Compliance

• Facilitate internal and external audit exercise for UNOPS and Sub recipients including development, coordination and execution of the audit work plan

• Carry out regular monitoring and performance review on the effectiveness and efficiency of the overall project implementation (Programme, Monitoring &Evaluation, Procurement and Supply chain Management and Finance), assess risk areas, document lessons learned report and provide on time update, facilitate solutions and make appropriate recommendations for improvement

• Maintain compliance standards by determining project implementation conformity with rules and regulations of UNOPS and the Global Fund

• Advise the management about any suspected misconduct in the project implementation

3. Sub recipients Capacity building

• Undertaking assessments of financial systems, risks and performance of UNOPS and Sub recipients  through carrying out analytical work and assisting with capacity building and providing support on all aspects of financial management including relevance project management

• Take initiative to identify weaknesses, challenges, legitimate solutions to simplify the process, design financial control tools, provide feedback, share best practice in accounting, financial management/reporting through ongoing capacity building  exercises with Sub recipients

• Strengthen the capacity of sub recipients on financial management by identifying training needs, develop training programs and materials, provide guidance and conduct specific training sessions to SRs on audit processes.

4. Financial Management and Reporting

• Provide guidance to Sub recipients, national program and sub national offices in developing budget plans, financial expenditure reports in a timely manner and with quality.

• Ensure that there are controls in place to separate grants funds from other sources of funds.

• Ensure that all transactions are appropriately coded and recorded so that the required data for the Annual Financial Report (AFR) and for Progress Update and Disbursement Report (PUDR) is generated automatically with minimal manual intervention.

• Oversee the month-end close-out procedures performed in the accounting system and support Sub recipients, CNM and Sub National level. 

• Support the SRs and Sub National level to ensure that a system to track tax exemptions and reimbursements is in place and shall ensure that the Sub recipients  takes all necessary steps to obtain reimbursement for taxes where direct exemption is not available

• Ensure accurate and timely preparation and submission of periodic program and financial reports, including Progress Update and Disbursement Request (PUDR, Annual Financial Report (AFR) and Annual Financial Statements.

5. Audits, Reviews Coordination and Support

• Facilitate and coordinate with annual external audit and follow-up on audit recommendations.

• Provide support to UNOPS' Internal Audit and Investigation Group on data or field visit requirements.

6. Knowledge Management

• Knowledge building and sharing with regards to management and operations in the Office, synthesis of lessons learnt/best practices, and sound contributions to UNOPS knowledge management initiatives.

• Identify opportunities for leveraging the use of Information technology to enhance program support, financial, Compliance and Risk management to facilitate knowledge management, and information sharing.

• Development of tools and platforms for operations and data management, ensuring information and knowledge sharing with colleagues, clients and partners