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Outreach Assistant

Dublin

  • Organization: IOM - International Organization for Migration
  • Location: Dublin
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Communication and Public Information
  • Closing Date:

Job Description

Under the overall supervision of the Chief of Mission (CoM) in Dublin and National Project Officer and direct supervision of the Senior Liaison Assistant the successful candidate will be a member of IOM Ireland’s team supporting Beneficiaries of Temporary Protection (BOTP’S) in Ireland.
The position will focus on supporting BOTP’s in Designated Accommodation Settings across Ireland. This position will support the delivery of orientation sessions, information provision and one to one support. The position will also be responsible for performing other duties in relation to the project.

Responsibilities

  1. Assist in the implementation and monitoring of project activities
  2. Provide information sessions to BOTP’s in Designated Accommodation Centres regarding orientation and integration into Ireland.
  3. Coordinate with assigned focal points at Designated Accommodation Centres to schedule visits and sessions.
  4. Disseminate key and accurate information to BOTP’s. Ensure cases with vulnerabilities identified have been referred
    as necessary.
  5. Provide translation and interpretation services as necessary.
  6. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
  7. Maintain up-to-date case records of all assigned cases and promptly complete all data entry and reporting requirements.
  8. Respond to general information requests and inquiries; set up and maintain files/records.
  9. Participate in relevant meetings and trainings.
  10. Perform other related duties as assigned.
     

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.

Qualifications

Education:
• School diploma with four years of relevant experience; or,
• Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

Experience:
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups is preferable;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills:
• A full, clean driving license and access to a private car is essential;
• Presentation skills;
• Teamwork.

Fluent in English (oral and written) is required.
Fluent in Ukrainian or Russian.
IOM’s official languages are English, French, and Spanish. Any other IOM official language is an advantage.

Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short term ungraded (Up to 9 months)
Initial Contract Duration: 2 months
Vacancy Type: Call for Applications
Recruiting Type: General Service
Grade: UG
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.