Buyer

Purpose

Buyer 1 supports the procurement process in a specific country in accordance with ICRC rules and regulations.

Accountabilities & Functional responsibilities

•    Conducts research into the availability of goods and services in the local market.
•    Clarifies requests through direct contact with the initial requester (client) if needed.
•    Drafts Requests for Tenders/Quotes (RFT/RFQ), Selection Tables (ST), Contracts and Frame Agreements (FA) and ensures they contains all relevant information. 
•    Manages tendering process in terms of distributing, receiving and opening in accordance with the rules and guiltiness.    
•    Ensures Shells are created, and all required documents are uploaded to Paperless Profiles before submitting STs, Contracts and FAs for validation. 
•    Follows up Frame Agreement closely and ensure their renewal in due time.  
•    Strictly follows all ICRC procedures and guidelines.
•    Receives goods and checks that they correspond to quantities and quality specified, agreed and ordered.
•    Ensures orders are delivered in time and provides reasons for delay and a new estimated delivery date to concerned parties. 
•    Always maintains the supplier’s files updated. 
•    Reports any changing on the local market.
•    Trains the new recruited staff in KAD purchase and supports LAK purchase team.
•    Translates documents from English into National languages and vice versa as required. 
•    Prepare weekly activity planning to organize the overall work and update it when required and communicate the plan with the direct supervisor and the purchase team. 
•    Always uses latest procurement templates. 
•    Ensures no retroactive POs are created after invoice date.
•    Improves the level of compliance by ensuring Procurement Files are complete with all required documents before submission. 
•    Increases the Timeliness level of PO File submission by respecting the defined timelines of first submission and resubmission. 

Additional information

• Working rate: 100%
• Location: Kandahar
• Job level: B2

Our Values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this

Reports to (role)

• Logistic Site Manager 2, Logistician 1

People management responsibilities

No

Scope & Impact

• Geographical remit: mainly local, occasionally regional.

Relationships

• Internally, interacts with delegation staff.
• Externally, interacts with a network of professional contacts within suppliers and NGOs.

Certifications / Education required

• High school diploma.
• Certifications in purchasing, procurement or supply-chain management.
• Confirmed technical skills in procurement.
• Computer proficiency.
• Good command of English.

Professional Experience required

• Good knowledge of the local market(s).
• 3 years' experience in a similar position.
• Good knowledge of and experience with financial rules, procurement procedures and supplier management.