Field Associate

E (most hardship)Non FamilyNon FamilyDanger Pay GS6General Service

Reason

Regular > Regular AssignmentNo2025-04-01February 2, 2025

Field Associate

Organizational Setting and Work Relationships
The Field Associate is normally supervised by the (Senior) Field Officer or Head of Office and performs a variety of functions related to Field activities within the office. The supervisor defines general work objectives and provides necessary advice and guidance. The Field Associate may supervise some General Service support staff.
The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information, to establish understanding of respective needs; to ensure provision of services and resolution of problems and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on subject matters which may be of importance to the Organization.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Monitor the situation in the AoR, collect data and other information relevant to UNHCR and report to the supervisor accordingly.
- Monitor the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure.
- Undertake regular visits to various sites in order to assess needs of persons of concern, with particular attention to vulnerable groups.
- Keep regular contacts with local authorities and implementing partners as requested by supervisor.
- Act as interpreter when required.
- Contribute to the preparation of status and progress reports by providing info, preparing tables, etc.
- Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
- Inform and act on the reports received on persons of concern within the refugee community or from the local authorities.
- In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR.
- Negotiate with local authority counterparts, partners and populations of concern.
- Represent UNHCR in physical monitoring of projects.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Business Administration Law Political Science
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified

Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
UNHCR field experience.

Functional Skills
*IT-Computer Literacy
CO-Drafting and Documentation
CL-Multi-stakeholder Communications with Partners, Government & Community
PG-Programme Management (programme cycles and reporting standards)
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

1.Experience with planning, coordinating the implementation of Non-food Items (NFIs), Solar, and energy-related Intervention activities within a humanitarian context.

2.Knowledge and experience relating to sphere standards, UNHCR standards and indicators, Humanitarian Needs Overview (HNO) Severity mapping, People in Need (PiN) and Humanitarian Response Plan (HRP)are essential.

3.Capacity to establish and maintain good working relations is essential. Good interpersonal and communication skills are important for the position. Proven experience, technical knowledge of applicable UNHCR tools and systems, and a good understanding of programmatic processes are essential for the position. Equally essential is prior experience, at least year, of working in Refugee, IDP, Return and Reintegration programmes.

4.A minimum of one year experience with monitoring and identifying potential gaps and problems and recommending appropriate solutions to ensure the continued efficient implementation of humanitarian programme activities and effective coordination with other partners. The position requires knowledge and experience with contingency planning, emergency response and risk management.

5.Given the demanding nature of humanitarian work, the incumbent is expected to be capable of working under very stressful circumstances, manage short deadlines, unplanned for activities and focus on priorities.

6.The candidate must have the requisite qualifications and expertise to carry out the roles and responsibilities of the position.

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

The position of  Field Associate G6, is based in UNHCR Field Office Aleppo (SOA) whose area of operation covers Aleppo and Rural Aleppo. Refugees, Asylum Seekers, Returnees, Internally Displaced Persons (IDPs), Stateless Persons and some communities hosting the aforementioned categories of persons are among the people that UNHCR SOA is working with and for. SOA is involved with other partners in Area Based Return Support (ABRS) activities.

The Field Associate reports to the Assistant Field Officer and works in close coordination with other units including Programme, Protection, Supply and Project Control.  

The incumbent serves as the primary focal point responsible for conducting field visits to assess needs within the Sub-Office Aleppo's (SOA) area of responsibility. Their role involves identifying and analyzing needs during these assessments and effectively communicating the findings to the relevant units within the UNHCR Aleppo Office and other coordination mechanisms in the designated area. This ensures that identified needs are appropriately addressed and adequately covered.

Under the guidance of the Assistant Field Officer, the Field Associate, oversees solar and energy-related projects within Aleppo and Rural Aleppo through the entire project life cycle from assessment planning, resource allocation, implementation, monitoring, and reporting.

Working closely with stakeholders and ensuring effective and efficient implementation of cash Based Interventions (CBIs) including participation in market assessment and Post Distribution Monitoring (PDM) analysis are among the responsibilities of the position.

In addition to requiring regular liaison with other units within SOA, the position also requires coordination with the UNHCR Country Office in Damascus to ensure that all activities pertaining to solar and energy-related projects operations are carried out in accordance with the UNHCR manuals and relevant policy papers on operations delivery and other guiding rules and procedures.

Understanding and experience of the various protocols and procedures for working with local NGOs, International NGOs, UN agencies, Donors and Government institutions is a requirement.

Living and Working Conditions:

 

Additional Qualifications

Skills

CL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, IT-Computer Literacy, PG-Programme Management (programme cycles and reporting standards)

Certifications

Business Administration - Other, Law - Other, Political Science - Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process. UNHCR strongly encourages qualified female applicants.This position doesn't require a functional clearance