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Intern - Grants Management Support

Tirana

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Tirana
  • Grade: Internship - Internship
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Grant writing
  • Closing Date: 2025-02-03

Job categories Partnerships
Vacancy code VA/2025/B5131/29583
Department/office ECR, AUMCO, Albania
Duty station Tirana, Albania
Contract type Intern
Contract level Intern
Duration 6 months, with possibility of extension up to 12 months
Application period 20-Jan-2025 to 03-Feb-2025
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Under the overall guidance of the Project Management Support Specialist, the Grants Management Support Intern will undertake the following duties and responsibilities, as relevant and applicable based on the detailed work plan to be established with the incumbent.

Grants Management:
  • Support effective and compliant grant management implementation in line with the stated scope, timelines, and operational instructions, 
  • Conduct desk research and follow up on similar development partners’ schemes and strategies, as well as relevant activities of the grant applicants and grantees, 
  • In coordination with the supervisor and other team members, contribute to the review and updating of specific documents, forms and instruments comprising Calls for Proposal (CfP) with consideration of selection criteria, targeting economic, cultural and innovative tourism, cultural or environmental activities, 
  • Support administration of the grant project proposals by collecting, reviewing, classifying and archiving the project proposal submissions, 
  • Support the dissemination, outreach and operational activities related to the grants and CfPs, including grant selection committee meetings, 
  • In cooperation with the support services unit and other team members, support administration of the grant management activities by monitoring and keeping track of the progress of grantees, as well as collecting, reviewing, classifying and archiving narrative and financial reports,
  • Support preparation and update of operational and evaluation reports to be provided to the grant selection committee meetings, project steering committee meetings and other stakeholders, in line with the operational instructions and the terms of the relevant project and grants contracts,
  • Assist in drafting and/or proofreading internal and external email communications, letters, presentations and other related content, 
  • Support the setup of web conferencing and other online collaborative workspaces as requested
Training components and learning elements The Intern will be provided with the following training components and learning elements:
  • The intern will be part of a dynamic team and will be learning on the job on a daily basis.  Dedicated time will be allocated by the supervisor for understanding the functioning of UNOPS and the UN development context in general. 
  • The intern will be able to participate in other training courses offered by UNOPS. Specifics of training and development will be discussed with the intern upon arrival. No official travel is foreseen for the internships.
At the end of the internship period, the incumbent will have learned the basis to work in an entry level position in Grants management. In addition, the intern will gain a sound understanding of UNOPS regulations and processes related to partnerships development and unit specific communication. Finally, the intern will acquire a global overview of working with a multi stakeholder programme involving UN (UNOPS/UNDP, UNEP and different donors, programme team).

Education/Experience/Language requirements

Education
  • All applicants must be enrolled or have graduated from a university programme at the Bachelor, Masters or PhD levels within three (3) years prior to the application date of the internship
  • Area of study should be preferably one of the following: public or business administration, economics, social sciences, development studies, communications, or similar.
  • A Masters levels (or the equivalent) in one of the preferred areas of studies obtained within three (3) years prior to the application date of this internship programme is desirable but not a must
  • Certification and/or proof of completion of relevant training courses in areas such as project proposal writing, grant and/or EU project management, monitoring & evaluation, or similar, is desirable

Experience

  • Applicants are not required to have professional work experience but experience working in project management, grant management, and/or project monitoring & evaluation and/or business development areas is highly desired.
  • Experience working with word processing software, spreadsheets, tables, pivot tables and charts, graphs and some proficiency with GSuite applications is desired.
  • Experience in work with the international aid development sector, including the UN system and/or the EU is desirable.

Languages

  • Fluency in English and Albanian is required.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.