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Senior Project Assistant (Migration Environment and Climate Change)

Kigali

  • Organization: IOM - International Organization for Migration
  • Location: Kigali
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Social Affairs
    • Administrative support
    • Environment
    • Meteorology, Geology and Geography
    • Migration
    • Climate Change
    • Project and Programme Management
  • Closing Date:

Job Description

The International Organization for Migration (IOM), as the leading intergovernmental migration agency, has been at the forefront of operational, research, policy and advocacy efforts, seeking to bring environmental migration to the heart of international, regional and national agenda and plans of actions, in collaboration with its Member States, observers and partners.

Under the overall supervision of Head of Programmes and direct supervision of the Project Manager; and in collaboration with relevant units, the Senior Project Assistant will provide support on the implementation of projects related to Migration, Environment, and Climate Change (MECC)  in the country including disaster risk reduction.

Responsibilities

  1. Assist in the planning, coordination, implementation and monitoring of project activities;
  2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties;
  3. Monitor budget implementation and propose adjustments as necessary;
  4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc;
  5. Maintain regular and effective liaison with various project partners at the provincial and local levels, including governmental institutions, civil society organizations, and other UN agencies;
  6. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
  7. Respond to complex information requests and inquiries; set up and maintain files/records;
  8. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project;
  9. Monitor work of implementing partners and report any non-compliance to the supervisor;
  10. Draft status reports related to projects identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures, and contribute to the preparation of regular project reports in compliance with deadlines;
  11. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation
  12. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects;
  13. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned;
  14. Perform such other duties as may be assigned.

 

Qualifications

Education
  • Master’s degree in engineering, Architecture, Humanitarian Affairs, International Relations or other relevant field from an accredited academic institution with three years of experience; or, 
  • Bachelor’s degree in the above fields with five years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • At least three years of relevant professional experience in Climate Action or Disaster Risk Reduction project development and implementation, preferably within governmental, inter-governmental, or non-governmental organizations;
  • At least two years of experience in liaising with governmental counterparts and civil society organizations in Rwanda;
  • Experience in working with migrants, refugees, internally displaced persons, victims of climate-induced disasters
  • Prior work experience in project management is an advantage;
  • Prior work experience in coordinating an inter-agency working group is an advantage;
  • Prior work experience in shelter-related projects is an advantage.
Skills
  • In depth knowledge of the broad range of migration and climate related subject areas dealt with by the Organization;
  • Well-developed interpersonal and communication skills;
  • Excellent coordination and liaison skills and strong conflict resolution/mediation skills;
  • Very good writing skills;
  • High level of digital literacy  including intermediate proficiency in Microsoft Office;
  • Attention to detail;
  • Knowledge of UN programming is advantage.
Languages
  • For this position, fluency in English and Kinyarwanda   is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-6
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.