Supply Chain Specialist

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Specialist   

About the job 

The Supply Chain Specialist's main objective is to provide support in the supply chain department in efficient and effective logistics implementation and the smooth running of departmental operations of the ALT offices. This includes assisting with procurement, warehouse, assets, general equipment, and fleet management, ensuring that all logistics operations are managed and maintained efficiently as per DRC’s internal and donor procedures & as per the Operations Handbook.  

The role emphasizes supporting logistics/procurement staff and functions, including implementing DRC Dynamics, and contributing to strengthening the overall supply chain functions. The position also ensures the implementation of audit recommendations related to logistics and procurement.  

Additionally, the Supply Chain Specialist will handle the technical supervision of SS officers and SS assistants, if necessary, act as the focal point for the supply chain in the absence of the Supply Chain Manager (SCM), and lead on office administration tasks such as maintenance, procurement of supplies, and gardening. 

Your main duties and responsibilities will be: 

Procurement Coordination 

• Assist the Supply Chain Manager (SCM) in ensuring all procurement fully complies with the DRC Operations Handbook and donor requirements. 

• Draft national ITB documentation before advertising or inviting suppliers in coordination with SCM and requesters. 
  Support the SCM in ITB management, including preparing TOC reports, conducting technical analyses, and facilitating contract awards. 

• Assist in establishing purchasing agreements for key program items and routine administrative procurement. 
  Organize procurement training for program staff and refresher training for procurement teams. 

• Conduct field visits to ensure the implementation of audit recommendations related to procurement and logistics. 

Fleet Management 

• Assist the SCM with compliance and implementation of the Operations Handbook for fleet management. 
  Support the Logistics Officer in coordinating with programs to perform fleet rightsizing exercises. 

•  Ensure effective fleet management practices, including oversight of service contract vehicles for all country offices. 

Asset Management 

• Collaborate with the SCM and IT Specialist to ensure compliance with the Operations Handbook for asset management. 

• Support field and country-level supply chain teams in comprehensive reports on inventory and assets by: 

• Ensure the Tagging of all assets with ERP identification numbers and update the Dynamics ERP system with complete asset details. 

• Verify procurement records to ensure newly acquired assets are accurately registered. 

• Conduct quarterly physical inventory checks, reconciling results with Dynamics records. 

• Investigate and report discrepancies, missing, or damaged assets to the Supply Chain Manager. 

• Assign assets to staff or projects as per approved requests, maintaining proper documentation. 

• Prepare disposal plans for obsolete or damaged assets following DRC policies, ensuring updated records in Dynamics. 

• Ensure all asset records are audit-ready and align with organizational and donor requirements. 

• Submit regular reports on asset activities, including acquisitions, disposals, and compliance updates. 

DRC Dynamics ERP System 

• Ensure proper application of DRC Dynamics processes, particularly in Procurement (P2P) and Asset Management. 

• Utilize reports and data analytics from the ERP system to identify areas for improvement in supply chain performance. 

• Provide training and support to field offices on Dynamics-related supply chain functions. 

About you 

To be successful in this role, we expect you to have a Minimum of 3 years of experience in humanitarian logistics management in the fields of Supply Chain Management, Fleet Management, Asset Management, and Distribution Support.  

Moreover, we also expect the following:  

Required  

• Knowledge and experience in dealing with service providers and contractors’ management 

• Proven management and supervision skills, team player, and committed to accountability practices.  

• Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system 

• Experience with standard procurement procedures and documentation. 

• Strong analytical and conceptual skills. 

• Master’s Degree in Logistics and Supply Chain Management, Business administration or related field 

• Fluent in both oral and written Arabic, English and French   

In this position, you are expected to demonstrate DRC’ five core competencies:   

Striving for excellence: You focus on reaching results while ensuring an efficient process.   

Collaborating: You involve relevant parties and encourage feedback.   

Taking the lead: You take ownership and initiative while aiming for innovation.   

Communicating: You listen and speak effectively and honestly.   

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. 

We offer 

• Contract length: 12 months 
• Band: G 
• Designation of Duty Station: Tunis  
• Start date: 01 Mar 2025 

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website. For questions regarding the vacancy please contact Rabie Elmajri, rabie.elmajri@drc.ngo. 

Application process 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. 

Closing date for applications: 31 Jan 2025 

For further information about the Danish Refugee Council, please consult our website drc.ngo.