Finance, Procurement, and Administration Assistant

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities.

CONTEXT

The Colombia, Peru, and Ecuador country programs under the leadership of the Andean Representative comprise GGGI's Andean Country Programs. The Andean Countries Programs manage around 15 projects related to various matters like sustainable finance, biodiversity, circular economy, sustainable energy, and climate action, among others. The Operations Enabling Division (OED) Team works in a cross-cutting manner for the three countries to enable the operations of the projects by developing financial, administrative, procurement, and human resources tasks.

The UK Government funds UK PACT (Partnering for Accelerated Climate Transitions) through its International Climate Finance (ICF) portfolio. UK PACT Country Programs respond directly to priorities identified by partner governments and provide grants for capacity-building projects in priority areas. In Peru, GGGI will implement a project financed by UKPACT to develop innovative financial mechanisms to support Peru’s NBSAP (National Biodiversity Strategies and Action Plans).  The project seeks to increase access to sustainable finance that allows the country to meet its long-term goals for biodiversity conservation and increased access to finance for local stakeholders, contributing to the financial sustainability of different conservation models and strategies.

POSITION SUMMARY

Based in Lima, Peru, the Finance, Procurement, and Administration Assistant will support GGGI Andean Country Programs principally on administrative and human resources activities to respond to requirements, rules, and systems established by GGGI, UKPACT, and other donors. S/he will also support the Operations Enabling Division (OED) Andean team in conducting finance and procurement tasks in compliance with policies, rules, guidelines, decisions, and processes. S/he will report to the Finance, Procurement, and Administration Associate.

PURPOSE

• Perform Human Resources related tasks to hire individual consultants and staff and promote well-being.

• Carry out essential administrative operations that require a basic understanding of GGGI’s rules, procedures, systems, and tools, complying with established GGGI policies, standards, and donor requirements. 

• Support the OED Andean team with event organization, finance, and procurement tasks for the Andean countries.

ENGAGEMENT

• Supervised by the Finance, Procurement, and Administration Associate, support the OED team in fulfilling the objective of enabling the Country Offices' operations in compliance with donor conditions, GGGI's Rules and Regulations, and internal systems.

• Work closely with the project team to carry out administrative and human resources aspects of the program and project implementation.

• Work closely with the OED team in the Latin America and the Caribbean regional office and the Headquarters in Korea.

• Coordinate with internal and external stakeholders to guarantee compliance with GGGI's rules when carrying out Financial, Administration, Procurement, and Human Resources related processes.

DELIVERY

• Complete administrative and operational tasks as required, meeting standards on quality and timeliness.

• Perform the process of hiring individual consultants (IC) and staff to guarantee a smooth selection process.

• Organize the in-person logistics of workshops, conferences, meetings, and other events required by the projects in Peru.

• Support the development and update of tools to monitor payments through invoices, credit cards, and other means in the Andean projects.

• Support high quality document management and record keeping of project documents through GGGI’s internal tools and systems. 

• Assist with the payment processes and generating financial input when required.

• Support travel-related tasks, ensuring these processes are fully documented.

• Assist procurement-related tasks to expedite the purchase of goods and services.  

• Support regional engagement initiatives by attending in-person and virtual meetings, social events, learning opportunities, and knowledge sharing. 

• Perform other ad-hoc administrative duties as assigned by the Finance, Administration, and Procurement Associate.

QUALIFICATIONS

• Must be a citizen of Peru or have a valid work permit in Peru.

• Bachelor’s degree in business administration, finance, accounting, human resources, international relations, or other related fields of study

• Preferred at least 2 years of relevant experience in office management or administration roles.

• Good proficiency in Microsoft Office Excel or similar.

• Good proficiency in other Microsoft Office applications (Word, PowerPoint, etc.) 

• Advanced English proficiency is required. 

• Ability to prepare business correspondence, both in Spanish and English. 

• Experience/knowledge of green growth, climate change, and sustainable development is a plus. 

 FUNCTIONAL

• Organized and able to identify priorities, plan the efficient use of resources, and monitor progress against objectives. 

• Strong ability to pay attention to details and accuracy.

• Able to seek opportunities to improve processes and outcomes and frequently review performance to identify areas to develop. 

• Ability of problem solving, ask questions and seek support when needed.

• Good literacy with systems processes and analytical and logical thinking. 

• Service-oriented to internal and external clients, with demonstrated abilities to overcome challenges. 

• Good understanding and ability to execute operational processes that lead to successful project delivery.

• Occasional time/schedule flexibility to interact with colleagues in other time zones (Latin America/HQ in Seoul, Korea). 

CORPORATE  

• Understands and actively supports GGGI's mission, vision, and values.

• Promote the optimum use of public resources.  

• Promotes an organizational culture of trust, transparency, respect, and partnership.

• Process and share information easily. 

• Manage emotions and stress positively, build rapport, and resolve conflict easily.

• Promote creativity and innovation among staff.

• Be able to lead where needed and provide solutions to project-level challenges.

WORKING CONDITIONS 

The Finance, Procurement, and Administration Assistant is an X4 grade level in GGGI’s Peru salary scale. The salary range for the position starts at USD 22,483 per annum, depending on qualifications, experience, and internal equity. GGGI provides 15% of the base salary towards a retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.

GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members in achieving a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being.