Senior M&E and Information Management Assistant

Maputo

Organization: IOM - International Organization for Migration
Location: Maputo
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Statistics
- Administrative support
- Information Technology and Computer Science
- Monitoring and Evaluation
- Documentation and Information Management
Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Head of Emergency Response and Recovery and the direct supervision of the Grants Programme Manager, the successful candidate will primarily support effective management of Monitoring, Evaluation, Accountability and Learning (MEAL) activities of the project

Responsibilities

Support the development and implementation of the M&E system for the RRF including participating in the development of standard operating procedures (SOPs) and guidance tools with a strong focus on trainings and capacity building of implementing partner project staff as well as IOM staff members in the field.
Assist in development of tools, methodologies and surveys for RRF data collection and monitoring exercises, including but not limited to post-distribution monitoring (PDM), needs assessments, market assessments, reporting templates, satisfaction surveys, perception surveys, focus group discussions (FGDs) and key informant interviews (KIIs).
Support programme staff and implementing partners in planning for and executing MEAL activities, including provision of recommendations related to data collection methodology and tools, data management, analysis and use as well as in the roll-out of new applications, and the training in existing applications and online systems.
Support implementing partners with field-level data collection activities through technical guidance on data collection and ways in which they can effectively meet monitoring and reporting requirements outlined in project implementation agreements, and coordination with field staff and enumerators
Facilitate high quality and harmonized data collection by designing tools according to programme and M&E requirements, including quality control checks, and providing appropriate and timely training to the teams and selected implementing partners.
Conduct monitoring visits where feasible, e.g., throughout the programme area, for direct partner support, as well as providing on-site training and capacity building.
Ensure data is cleaned and made available for internal use by the RRF and other IOM units to inform decision making.
Archive and backup database systems, support security of databases, and perform database administrator functions.
Conduct comprehensive reviews of submitted M&E data by cross-verifying it with the soft copies of activity records provided by implementing partners; and verify that the data are accurate and reliable, and accurately reflect the activities implemented Contribute to EPC’s efforts to produce regular, high quality project updates, sitreps, external reports, factsheets, case studies, briefs, lessons learnt, and success stories as required, and ensure timely dissemination of products in coordination with EPC and other programme support teams.
Contribute to the creation of databases, dashboards, factsheets, and other information systems that visualize RRF project activities, indicators, and frameworks.
Perform such other duties as may be assigned.

Qualifications

Education

University degree in Political or Social Sciences, Development Studies, Human Rights, International Relations, Information management or Information and Communications Technology (ICT), or a related field from an accredited academic institution with four years of relevant professional experience; or
High School diploma with six years of relevant experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience working with data collection and analysis.
Experience designing and conducting capacity building exercises for local partners in relation to M&E, reporting and data management.
Experience with data quality assurance (DQA) and information management system set-up and management.
Experience with donor reporting is an advantage.
Prior work experience with international organizations, non-government or government institutions/organizations in a multi-culture setting is an advantage

Skills

Knowledge of KOBO, ODK and Microsoft applications is essential. Knowledge of other data management systems is an asset.
Solid understanding of qualitative and quantitative data collection and analysis tools and methodologies.
Familiarity with mobile data collection technologies and GPS.
Ability to manage use of personal data safely and securely and understand confidentiality principles.
Demonstrated ability to work well as part of a team.

Languages

For all applicants, fluency in English and Portuguese is required (oral and written)

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 Months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-6

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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