Head, Recruitment and Staff Development Unit (P-4)
Vienna
- Organization: CTBTO - Comprehensive Nuclear Test Ban Treaty
- Location: Vienna
- Grade: Mid level - P-4, International Professional - Internationally recruited position
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Occupational Groups:
- Human Resources
- Education, Learning and Training
- Managerial positions
- Closing Date: 2025-02-23
VA ID: | 2202 | |
Grade Level: | P-4 | |
Division: | Office of the Executive Secretary | |
Section: | Human Resources Services | |
Unit: | Recruitment and Staff Development Unit | |
Type of Appointment: | Fixed Term Appointment | |
Date of Issuance: | 21 January 2025 | |
Deadline for Applications: |
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Vacancy Reference | VA160-2202-2025 | |
Reporting Date: | As soon as possible |
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity. Qualified female applicants and persons with disabilities are encouraged to apply. A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years. |
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
This position is located in the Recruitment and Staff Development Unit, Human Resources Services (HRS), Office of the Executive Secretary (OES).
Reporting Lines
Under the supervision of the Director, Knowledge Management and Human Resources Services, to:
Duties and Responsibilities
- Provide guidance and leadership to the Unit, fostering collaborative, team-oriented work environment. Ensure seamless delivery of recruitment, talent acquisition, performance management and staff development services across the Provisional Technical Secretariat (PTS) in line with the relevant Staff Regulations and Rules, Administrative Directives, standard operating procedures and international best practices.
- Develop and implement strategies to attract and retain a highly qualified, diverse workforce; Support the Organization’s workforce planning and ensure adherence to policies and procedures in filling vacant positions; Promote inclusive talent acquisition practices and enhance outreach efforts to attract qualified and diverse candidates.
- Lead post management activities, advising on comprehensive staffing plans, succession planning, and job descriptions and classifications; liaise with hiring managers on recruitment processes, ensuring compliance with staff rules and regulations; oversee the quality and accuracy of vacancy announcements, ensuring that the responsibilities and requirements are in line with approved and classified job descriptions.
- Review, monitor, and implement recruitment policies and guidelines for all categories of staff and non-staff; manage recruitment cycles, incl. screening applications, coordinating technical assessments, conducting Panel interviews, participating in Personnel Advisory Panels, ensuring fairness, efficiency, and adherence to Organizational policies.
- Provide expert advice on interpretation and application of Regulations and Rules as well as related policies and facilitate uniform application; document and address exceptions, ensuring compliance with Regulations and Rules, policies, standard operating procedures, and best practices; propose new policies or policy enhancements, ensure consistent application across the Organization.
- Oversee the implementation of the Performance Appraisal Review (PAR) framework. Provide training and guidance to staff and managers on the e-PAR process, ensuring compliance of performance appraisal within the Organization and foster a culture of continuous improvement.
- Lead and coordinate timely management of reporting and data analysis on recruitment, talent acquisition, performance management and staff development activities as required by PTS to governing bodies.
- Drive modernization and streamlining of HR processes, including integration and optimization of ERP systems and the SAP SuccessFactors; identify and address operational inefficiencies and inconsistencies in procedures and workflows; propose harmonized solutions; develop standard operating procedures.
- Contribute to knowledge management and knowledge sharing initiatives of HRS, and further development and documentation of SOPs and working practices to create an environment that emphasises continuous learning and improvement.
- Develop and implement a comprehensive learning and development strategy. Conduct training needs assessment; in consultation with Divisions, coordinate training programs, including mandatory training for new staff, and evaluate their effectiveness. Oversee budget planning and management for training initiatives, certify budget-related obligations, approve payments within the scope of responsibilities.
- Represent interests of the Organization within the HR Network, stay abreast of new developments, best practices within and outside the UN CommonSystem in the areas of recruitment, talent acquisition, staff development; Represent Human Resources Services in joint bodies, task forces and working groups related to areas of responsibilities; collaborate with counterparts in ViennaBased Organizations for sharing knowledge and best practices.
- Perform other duties as assigned.
Education
- Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, or in a related field.
Work Experience and Qualifications
- At least seven (7) years of progressive experience in the field of human resources management with emphasis on recruitment, talent management, talent outreach, learning and development, performance management or related area.
- A minimum of three (3) years of experience in recruitment within an international, multicultural environment is highly desirable.
- Proven experience with Talent Management systems (such as SAP SuccessFactors) is highly desired;
- Experience with Enterprise Resource Planning (ERP) system (preferably SAP) is desired.
- Knowledge of recruitment practices within the UN Common System or related organization is desired.
- Ability to work with the utmost discretion in handling sensitive and confidential matters.
- Strong leadership and interpersonal skills, with the ability to work collaboratively in a multicultural team.
Languages
- Excellent written and oral communication skills in English are essential.
- Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian, Spanish) is desirable.
Competencies
- Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
- Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
- Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
- Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
- Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
- Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
- Client orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
- Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
- Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Managerial Competencies
- Leadership - Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.
- Vision - Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
- Empowering Others - Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members’ input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
- Building Trust - Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive and confidential information appropriately.
- Managing Performance - Delegates appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
- Judgment/Decision Making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm). The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
- All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement.
- Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered
- The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement.
- Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
- The CTBTO reserves the right to undertake correspondence only with shortlisted candidates.
- Candidates under serious consideration for selection will be subject to a reference-checking process.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.