VN 007/2025 Programme Finance Assistant

Job Description

Under the direct supervision of the PMU Supervisor, the successful candidate will be providing finance and administrative support to the Project Monitoring Unit, will be given financial planning, monitoring, analysis, and reporting tasks, statistical reporting, and administrative support functions related to the global programmes monitored by the Project Monitoring Unit.

Responsibilities

1. FINANCIAL MONITORING AND REPORTING

• Generate financial and statistics reports.
• Prepare quarterly and annual expense reports in the donor required format.
• Assist in the analysis of actual expense versus approved budget.
• Prepare the reconciliation of quarterly expenditure report against accounting system balance for interest computation.
• Review monthly project expense as well as revenue transactions, to ensure correct account codes and project codes used, and monitor expenses against approved budget.
• Assist in the staff cost (projectization) monitoring and other staffing review.
• Review and clean-up of long outstanding commitments.
• Communicate with IOM field offices, MAC and HQ regarding budgetary and expense issues.
• Monitor office response and continuously follow-up unresolved issues.

2. ANNUAL AND MID-YEAR BUDGET PREPARATION

• Review and analyze budget requests submitted by IOM field offices, highlighting major changes compared to previous year’s budget and previous year’s actual expenses.
• Assist in the preparation of the budget package for submission to donor.
• Prepare supporting schedules, analysis, and review materials for management and HQ
• Review revised budget submitted by IOM field offices and assist in the preparation of consolidated budget.
• Assist in the upload of budgets into the system.

3. OTHER TASKS AND RESPONSIBILITIES

• Prepare year-end schedules and reporting requirements for submission to HQ.
• Update dashboard in PowerBI
• Update the work instructions manual relevant to the tasks assigned, subject to review of supervisor.
• Provide assistance to staff assigned to other global projects managed by the unit.
• Create new project codes in the system.
• Review and summarize all issues encountered in creating new project codes in the system and relay to supervisor.
• Provide general administrative support related to the preparation of budget and donor reporting packages, and ensuring timely dispatch of reports to HQ units, project managers, and the donor.
• Perform other related tasks as may be assigned. 

Qualifications

Qualifications

Education

• University degree in Accounting from an accredited academic institution, with three (3) years of relevant professional experience in the field of accounting, financial analysis, budgeting, or auditing.
• Completed High school degree from an accredited academic institution, with five (5) years of relevant professional experience.
• Certified Public Accountant (CPA) or equivalent.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in audit an advantage.
• Experience in budget preparation and financial monitoring, analysis and reporting.

Skills

• Sound knowledge of SAP and Oracle accounting systems, generally accepted accounting principles, and internal controls, an advantage.
• Computer literacy including proficiency in MS Office applications, knowledgeable in Microsoft PowerBI and Power Query in excel.
• Good analytical and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple tasks under time constraints.
• Ability to write narrative reports and variance analysis reports, draft correspondence and communicate effectively in English.
• Excellent organizational skills with the ability to manage multiple tasks under time constraints.

Languages

• For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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