Finance Officer

Job title: Finance Officer
Reporting to: Regional Finance Manager
Hours: full time
Contract type: 12 months (renewable)
Salary: Negotiable
Principal Location: Nairobi, Kenya (some travel within Kenya, tbd)

Job Purpose:

• You will provide support to the Nairobi office as well as the field offices where required. You will work closely with the project managers/coordinators for the Kenya projects as well partners to ensure proper management of the financial aspects of each grant and maintain clear and timely reporting to the East Africa Finance Manager.

Role and Duties:

Project Accounting

• Ensure the smooth implementation of project accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections, and submission of monthly financial reports.
• Facilitate timely, accurate month-end closing, cash requests and cash reconciliations.
• Validate field expenditure and ensure adequate supporting documents are available for expenditure.
• Review and provide support for the financial aspects of contract execution of local and international sub-implementing partners.
• Preparation of Financial project reports (Management Reports), recording and support to Project coordinators.
• Ensure timely facilitation of funds and funds distribution to the field locations based on monthly requisitions.
• Reconciliation of partners accounts.

Administrative Accounting

• Prepare Nairobi payment requisitions and field stations monthly transfer requests
• Validate Field expenditure and ensure adequate supporting documents are available for expenditure.
• Preparation of statutory financial statements for audit
• Preparation of field & partner journals in an accurate and timely manner.
• Reconcile bank and cash control accounts on the General Ledger on a prompt monthly basis.
• Reconcile payroll control accounts on the General Ledger on a prompt monthly basis (e.g. gratuity accrual).
• Develop and update staff time sheets
• Preparation of Nairobi journals and cashbooks in an accurate and timely manner.
• Preparation of statutory reports (NSSF, NHIF, Pensions, Sacco, PAYE, withholding tax) and ensures the submission of the same to the relevant authorities in a timely manner.
• Manager E-banking systems for Kenya accounts by making inputs and authorisation of payments
• Cash management for the Nairobi office.
• Filing of financial documents in a neat, accurate and user-friendly way.
• Preparation of bills and Invoices and ensuring accuracy and completeness before payments
• Management of statutory audits
• Preparation of NGO returns and provide them to the East Africa Finance Manager for approval before submission
• Review and reconciliation of field & partner’s cashbooks
• Handling of travel advances and surrender

Person Specification

• Note that candidates are expected to have the majority but not all these skills and experience
• Also note that candidates must have the right to work in Kenya

Knowledge

• 2-5 years working experience in NGO Finance field
• Hands on experience in an accounting package
• Knowledge on statutory reporting and requirements

Ability

• Ability to communicate clearly with staff in other countries and cultures
• Staff training skills, confidentiality and honesty
• Advanced Excel skills
• Africa Educational Trust is an equal opportunity employer and all employment is subject to our equal opportunities standards. Our selection process also reflects our commitment to the safety and protection of children and so adheres to our child protection policy.