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VN_UG_003_2025 Liaison Associate (G5)

Uganda

  • Organization: IOM - International Organization for Migration
  • Location: Uganda
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
 
Selection to this position is Subject to funding confirmation.

 
Context
Under the overall supervision of the Supply Chain Officer and under the direct supervision of the National Supply Chain Officer, the Liaison Associate will perform the following functions;

Responsibilities

In particular, he/she will:

  1. Process Ugandan driving license, duty-free and tax exemptions and monitor timely processing of documents. Monitor and follow-up delays of processes with Ministry of Foreign Affairs (MOFA)/ Ministry of Internal Affairs (MOIA)/ Uganda Revenue Authority (URA).
  2. Prepare the disposal of duty-free vehicles and submit notification of departure and permit cancellations for those leaving the country.
  3. Maintain up to date vehicle registration database; 
    1. registration of new vehicles purchased officially as well as privately by privileged staff members and their dependents;
    2. facilitate registration using the IOM official telephone number; 
    3. transfer/disposal of the above-mentioned vehicles; 
    4. the issuance and retrieval of red number plates for the above-mentioned vehicles.
  4. Perform the driver’s duty for the Chief of Mission in coordination with National Supply Chain Officer.
  5. Perform other related duties as may be assigned by the supervisor.

Qualifications

Education
  • University degree in Business Administration, Law or/and international relations or a related field from an accredited academic institution with three years of relevant professional experience or
  • High School diploma with five years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Experience in applying various administrative rules and regulations in work situations.
  • Ability to   identify issues, formulate  opinions,  make conclusions  and recommendations.
  • Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
  • Knowledge of protocol in a governmental or international organization including experience of working with the United Nations System.
  • Experience in, and knowledge of accepted norms, rules and customs of international diplomatic protocol, including practices developed within the United Nations System or similar international organization.
  • Knowledge of administrative procedures and practices of international organizations and the United Nations System.
  • Experience handling confidential matters.
Skills
  • High level of computer literacy which includes but not limited to MS Word, MS Excel, MS Teams. 
  • Experience in using technological solutions such the Uganda Electronic Visa/Permit Application System an advantage
Languages
  • For this position, fluency in English is required (oral and written)
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioral indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
 
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

  • Experience in using technological solutions such the Uganda Electronic Visa/Permit Application System an advantage
  • High level of computer literacy which includes but not limited to MS Word, MS Excel, MS Teams

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-5
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.