Project Analyst, Sustainable Local Development

Under the oversight of the Resident Representative and coordination of Regional Project Manager, and primary supervision of the Team Leader for Green and Inclusive Growth in UNDP Office in Montenegro, the Project Analyst’s duties are outlined below and will be fulfilled in line with the prevailing UNDP rules and procedures, as well as with due compliance with the UNDP internal control framework. The Project Analyst will execute duties and responsibilities outlined below in the following functional areas:

• Management of the project and implementing activities by mobilizing goods and services, in accordance with the internal UNDP policies and procedures: 
  • Ensure timely and good-quality implementation of workplan activities ensuring close consultation and coordination with and guidance from Regional Project Manager and Team Leader;
  • Continuously monitor progress against the approved work-plan; identify changes in the external environment and promptly agree necessary solutions/actions (ex. related to the planning and implementation of activities, need for new activities) with UNDP Office in Montenegro, Istanbul Regional Hub and Project Board;
  • Prepare annual project work-plans and related sub-plans (procurement plan, quarterly plans if required, and others as necessary);
  • Support the technical experts/advisers and team members in internal and external communication and partnerships with relevant institutional counterparts;
  • Identify synergies with other UNDP projects and coordinate accordingly and link project activities with related and parallel activities internally and externally;
  • Support dynamic portfolio management, iterating interventions based on learning and results;
  • Mobilize personnel, goods and services, and training activities, including drafting terms of reference and work specifications and overseeing all contractors’ work.
  • Ensure timely coordination and implementation of recruitment of individual consultants;
  • Ensure that procurement of goods and services under covered projects is undertaken in an optimal quality manner;
  • Ensure the establishment and maintenance of complete accounting records of all project activities (budget, commitments, expenditures, income); ensure proper follow up in relation to project expenditures, approval, and financial reporting;
  • Be responsible for all assets purchased and used under the portfolio;
  • Monitor the resources being spent i.e., approve requisitions in Quantum and certify/confirm receipt of goods and services;
  • Assist in identifying relevant sources of expertise and funds for project/activity implementation;
  • Review official documents and communications, including drafting routine correspondence, facsimile, memoranda and reports from oral instructions, previous correspondence or other available information sources, in accordance with the standard office procedures;
  • Monitor financial resources and accounting to ensure accuracy and reliability of financial reports; ensure preparation of budget revisions as necessary; follow up with UNDP Programme Associate and finance staff on issues;
  • Monitor of progress and risks, ensuring that changes are controlled and problems addressed, and report on progress including measures to address challenges and opportunities. Advice respective Team Leader on potential adjustments of actions and procedures in light of changing requirements, issues, risks and needs;
  • Support organization of Project Board meetings and perform regular progress reporting to UNDP and the Project Board as agreed with the Regional Project Manager, Portfolio Team Leader and the Project Board;
  • Prepare progress reports in close coordination with technical advisers to the project, with the frequency and using the template recommended by UNDP; 
  • Submit the report to UNDP Team Leader for review and clearance and submit to Regional Project Manager according to agreed timetables;
  • Ensure reporting to Regional Project Management team is prepared timely, the reports meet expected standards, and are gender inclusive;
  • Support the preparation of reviews and evaluations as defined in the project document;
  • Coordinate an exit strategy at least 6 months ahead of the project closure date; ensure closure of the project is done according to the established procedures;
  • Prepare final project reports and papers with desegregated data as per indicators, baselines and targets.

 

• Support partnerships and advocacy activities at project level:
  • Ensure and coordinate meaningful participation of relevant national and international stakeholders in all phases of planning and implementation processes;
  • Build and sustain partnerships with municipalities, local innovators, private sector, NGOs, and civil society; 
  • Engage city leadership to embed systems thinking and portfolio approaches;
  • Facilitate collaboration between city departments to navigate legal, technical, and operational processes;
  • Serve as the focal point for the UNDP Communications Unit and prepare communication and visibility materials for project activities;
  • Ensure project visibility by keeping target public informed about project objectives, results/achievements and their impact on the recipient communities;
  • Ensure that outputs produced by the project are adequately communicated in partnership with relevant institutions and donors;
  • Regularly monitor the relevant events and/or subjects in the local media. 

 

• Ensure implementation of knowledge management activities:
  • Ensure that the project has the required communication package and related information materials for dissemination within UNDP and EU globally and regionally, and to external stakeholders. Update the communication package regularly to capture the results of the project;
  • Capture lessons learnt during project implementation and support development of case studies and storytelling for portfolio results;
  • Facilitate knowledge codification and sharing, as well as organizing targeted training sessions for project staff;
  • Lead the design and implementation of Twin Transition portfolios (digital and green) at the city level;
  • Facilitate strategic innovation processes using established frameworks applying systems thinking and portfolio approaches to urban development challenges;
  • Lead sense-making sessions to reflect on portfolio progress and emerging opportunities;
  • Ensure regular exchange of information/experience with other projects, cross-learning and sharing results and good practices;
  • Contribute to the learning and knowledge sharing within UNDP and among external partners at the country, regional and global levels;
  • Participate in regular internal meetings, training events, communities of practice.

 

• Gender mainstreaming 
  • Ensure gender is effectively mainstreamed throughout the project activities, work plans, budgets, reports, research, analyses and, where specifically relevant, analyzed in detail;
  • Ensure gender equality is mainstreamed throughout the project team, consultants and stakeholders;
  • Ensure knowledge on gender equality is incorporated in project knowledge management activities and products. 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Impact of Results 

The results of the work of the Project Analyst have a direct impact on the implementation of the project and the achievement of expected outcome(s). The results have an impact on the planning, implementation, monitoring and coordination of project activities and resources (human, financial, material assets etc.) to meet expected results and contribute to the overall success and impact of the UNDP CO Montenegro and the UNDP Istanbul Regional Hub.

Institutional Arrangement 

The Project Analyst will work under the primary supervision of the Team Leader for Green and Inclusive Growth in UNDP Office in Montenegro and in regular coordination and under matrix management of the Regional Project Manager. The incumbent has the overall responsibility for achieving the project results (outputs) as defined in the approved project document and annual work-plans through timely and qualitative implementation and monitoring. The incumbent will collaborate closely with the respective Project Associate, partners and contractors.
 

Applicant information about UNDP rosters

 

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. 
 

Non-discrimination

 

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