Fleet Management Assistant (Dispatch)

Job Description

Under the overall supervision of the Head of Logistics in South Sudan and direct supervision of the Fleet Manager and in collaboration with relevant units in Juba, South Sudan, the Fleet Management Assistant will be responsible and accountable for the managing the drivers and fleet of IOM Country Office, Juba.

Responsibilities

1. Assist in coordinating day-to-day dispatch activities as per need for intercity and within city missions.
2.  Support efficient coordination with dispatch team for smooth operations, including.

• Mission planning and assigning drivers / cars.
• Coordinate with OSS to acquire road status for intercity missions.
• Planning and deploying weekends, holidays, and night drivers.
• Maintain record of extra hours served by drivers.

1. Keep record of driving licenses and necessary permissions for dispatch and international staff with authority to drive.
2. Randomly check logbooks and track mileage viz a viz fuel consumption. Notify fleet manager in case of any observation.
3. Generate leave plan for complete year of dispatch team. 
4.  Verify the fleet is in working condition and generate vehicle maintenance requisitions as per need with approval of fleet manager.
5. Closely coordinate and act as backup for Airport team focal person. 
6. Generate incident reports immediately for vehicles involved in traffic accidents and any other damage to IOM vehicle. 
7. Coordinate with insurance focal person and OSS in case of accidents. Make sure that vehicles are repaired through insurance as soon as possible.
8. Generate daily reports of vehicles, reflecting vehicles status in Juba, on mission, under maintenance or any other task.
9. Provide inputs for the evaluation of drivers.
10. Fulfil any other responsibilities as directed by fleet manager.

Qualifications

The successful candidate is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies 

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies.

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates in a clear strategic direction.

Languages

• The Candidate should have good verbal and written English skills.  Fluency in verbal Juba Arabic is added advantage.

Method of application:

Interested candidates are required to submit a letter of motivation and curriculum vitae marked “Fleet Management Assistant (Dispatch)” Juba. Through the on line IOM platforms for applications in Wave- Oracle

Applications need to reflect the position title and vacancy number and duty station on the subject line. 

Strictly, On-line Applications will only be accepted.

Note: Incomplete applications will not be considered valid.

Women are highly encouraged to apply.

Deadline for applications: 07 February 2025. Only short-listed applicants will be contacted.

Posting Period  24 January 2025 to 07 February 2025

Required Skills

Job info