CFA-2025-03 Administrative Intern

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

 

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. 

 

In general, the Internship Programme aims at attracting talented students and graduates who:

 

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.

e) are between 20 and 36 years of age.

 

Background Information

 

Established in 1951, the International Organization for Migration (IOM), the UN Migration Agency, is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advise to governments and migrants.

Supervision
 

Working under the overall supervision of National Resource Management Officer, the intern will assist with the operational activities of the Resources Management Unit. 
 

Learning Objectives

•    Collect, stamp, register and distribute daily the incoming and outgoing mail, parcels, pouches and other communications, including from and to the post office, government agencies and other institutions; direct and forward those to relevant units/persons via ensuring proper tracking system. 
•    Ensure proper filing and registry of both incoming and outgoing letters and maintain office files and reference systems according to standard procedures. 
•    Assist procurement specialist in contacting local vendors.
•    Assist in preparing and submission of VAT return.
•    Support the Resources Management Unit in its filing, administrative and financial tasks and support in preparing cash flow forecast and submitting MFR requests.
•    Support monthly RMU meetings by collecting agenda points, taking notes and disseminate meeting minutes.
•    Undertake all other tasks as may be assigned.
 

Education
 

Must, at the time of application: a) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or b) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or c) have graduated with a university degree and, if selected, must commence the internship within one year of graduation;

 

Experience

 

Languages
 

 Fluency in English (both oral and written) is required; 
 Knowledge of Hungarian language is a distinct advantage. 
 

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

 

Travel required
 

 No 

 

Required Competencies

 

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

 

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes