HR Assistant

World Food Programme (WFP) is the leading humanitarian organization saving lives and chang-ing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.
To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods.

In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.

As HR Assistant will play a crucial role in managing employee records and ensuring efficient document handling within the HR department. In the context of an auto-archiving system, the responsibilities include (but not limited to) the following:

Digital Archiving System

• Maintain digital employee records, organizing and updating employee files in the digital system, ensuring all information is current and accurate.
• Leverage the archiving system documents by categories to quickly locate and retrieve employee documents and HR data as needed.
• Regularly updating and verifying information on the shared folder
• Oversee the automated processes for all HR document and notify the responsible parties as needed
• Help generate reports and document histories to satisfy different HR functions and audit requirements.
• Ensuring that all records are properly stored, accessible, and secure.
• Gather information where needed and install on the right flies.
• Provide tracking sheet where needed.
• Recommend solutions for HR file management.

Staff personnel files

• Review the current personnel files and make sure that all supporting documents are available under each section.
• Analyse the personnel files materials, spot duplication and align in one valid (most recent) document
• Check on the physical condition and historical content and arrange in the right order
• Organize and arrange the hard copies the personnel files in line with the Files Check List
• Label all files by adding proper information making sure that the archive is clear and accessible to multiple HR users.
• Process scanning (convert material into digital format) for all hard copies and file them on the HR shared folder in chronological order.
• Prepare indexes (Data Master sheet) for all files and material descriptions.
• Support HR Operations.
• Perform other HR tasks are required

Coordinate between UNV and WFP Team for new assignments , including solutions for new staffing through UNV different modalities