Senior Officer, Finance

Organizational Context

Job Purpose

Under the supervision of the Finance and Admin Delegate, the incumbent is responsible for providing high level support to the Ukraine Country Office (Finance Department and Program Team) on financial management issues relating to National Society and to ensure efficient and effective running of day-to-day operations.

Job Duties and Responsibilities

Audit and Compliance

• Receive the National Society monthly financial reports; check the returns for proper coding, accuracy, documentation and compliance with IFRC Financial Management Procedures and contractual obligations
• Check working advance journals for accuracy, coding and proper documentation, and input into ERP.
• Registration of contracts in internal IFRC system and checking available pledge balance for financing.
• Assist Finance & Admin Delegate in keeping track of income on all projects, maintain and reviewing a record of all Pledge Management Notes and correspondence with donors.
• Assist Finance Manager in preparing the transfer request to be executed through money facilitator and payment of the same upon confirmation of receipt of funds by the branches, execute the transfer directly through the bank.

 Internal Control and Risk Management

• Monitor the budget performance and alert the Country Representative and the Program team of any deviation and variances for corrective action.
• Identify risks relating to the NS supporting documentations and financial reporting, per the PFA conditions and donor earmarking conditions.
• Support the FM (Finance Manager) in timely creation of payment proposals for pending vendor payments.
• Support the AP (Accounts Payable) in reviewing supplier invoices for proper documentation, coding and accuracy of information, before submission for approval, for further processing of timely payments to the suppliers. 
• Support the FM to ensure adequate cash flow for the program through timely preparation of monthly cash forecast and cash request for Delegation.

Financial Reporting

• Responsible for updating and maintaining the ERP database. 
• Support with the Budget preparation in collaboration with the budget holders, Program team and Country Representative.
• Prepare financial reconciliation reports on a quarterly basis and communicate them to the NS to adjust/reconcile or confirm their balances.

Reconciliation

• Conduct timely reconciliation of National Societies’ account for all funds transfer received, to identify gaps (if any).
• Support the FM in month end closure of accounts. Ensure the “month end checklist” is followed, relevant corrections are done in the ERP, clearance of Swiss Francs (CHF) differences and reconciliation of all the relevant Trial balance/ Balance sheet accounts.
• Any other tasks assigned by the line Manager.

Job Duties and Responsibilities (continued)

• Actively work towards the achievement of the Federation Secretariat’s goals.
• Abide by and work in accordance with the Red Cross and Red Crescent principles.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education

  Required:

• University degree in Accounting, Business Administration with CPA qualifications.
• 4-5 years’ experience in a related position (financial management, accounting, audit and risk management).

Preferred:

• Previous experience working for the Federation and/or National Society an asset.

Experience

Required:

• Experience in financial management and accounting.
• Strong verbal and written communication skills, including experience and proven competence in writing narrative and financial reports.
• Excellent practical computer skills (including strong competence in Windows, word processing, excel, internet/email, accounting software.
• Experience in training finance and non-finance staff on financial matters.
• Experience in problem identification and solution.

Preferred:

• Effective communication and training / coaching skills.
• Experience in writing narrative and financial reports.

Knowledge, Skills and Languages

• Strong written and verbal communication and inter-personal skills, including working with other cultures and nationalities.
• Self-supporting in computers (Windows, excel, word-processing, e-mail).
• Self-Motivated, proactive with good judgement and initiative.
• Excellent interpersonal and written communication skills.
• Ability to prioritize, meet deadlines and work under pressure.
• Sensitive to diversity.

Competencies, Values and Comments

Values:Respect for diversity; Integrity; Professionalism; Accountability.

Competencies:Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and Customer Relations; Creativity and Innovation; Building Trust.

Special considerations:The job involves dealing in confidential matters and requires discretion always.