Executive Associate

Job Description

Responsibilities

1. Manage and monitor correspondence and documentation, often of confidential and sensitive nature; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness; bring complex, sensitive or priority issues to the supervisor’s attention.
2. Arrange appointments and duty travels, maintain supervisor’s calendar and receive visitors.
3. Organize high-level meetings, finalize agendas and invitations, ensure the production and distribution of documentation, take notes and prepare minutes, and follow up on required actions.
4. Follow up on the preparation of reports, correspondence, briefing notes and other documents; review documents and make changes to their format or style in accordance with standard practices; conduct research and prepare briefing materials for the supervisor in consultation with other relevant staff members.
5. Assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, drafting interview protocols, taking part in interview panels as assigned, drafting candidates’ assessment forms, conducting reference checks etc. 
6. Perform assigned role(s) in Oracle Finance, Procurement and HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation.
7. Perform other duties as required.

Qualifications

Required Skills

• General Administration
• Microsoft Office Applications
• Reception and Secretarial Support

Job info