Grants Analyst (Corporate Retainer, multiple positions) , Multiple positions

1. Grant Support Policy, Guidance, Tools and Analysis

• Data Collection and Analysis: Gathering information from various sources (internal data, implementing partner data, spot-checks, audit findings, stakeholder feedback etc) to understand the implementation of UNOPS's grant support policies, processes, tools, and templates. Analyze the data to identify areas for improvement and potential risks.  Compile and analyze data for local context analysis/situational analysis of grant support activities, develop proposals and the project initiation documents. 

• Drafting and Revision: Drafting and revision of grant support templates, tools and guidance content.

• Standard Operating Procedures (SOPs): With senior personnel, drafting SOPs for grant support activities to ensure consistency, transparency, and efficiency.

• Calls for Proposals and Results Frameworks: Drafting standardized calls for proposals. Act as a member of proposal evaluation/review committees, and/or conduct capacity assessments.

• Compliance Analysis: Documenting and analyzing compliance with grant support policy requirements; this includes reviewing documentation of exceptions and developing action plans to address gaps in compliance.

• Routine Monitoring: With senior personnel, developing results frameworks and indicator guidelines and analyzing results. Developing monitoring tools and processes, including reviewing progress reports, narrative reports, monitoring and evaluation reports, and other relevant documentation.

2. Implementing Partner Capacity Building 

• Capacity Building Plans: With senior personnel, developing capacity building plans for implementing partners. 

• Training: With senior personnel, co-designing and co-delivering online and in-person training activities for UNOPS personnel and implementing partners on grant support policies and procedures ensures that everyone involved has the necessary knowledge and skills to effectively manage grant-funded projects.

• Capacity Assessments:  Compiling, organization and quality assuring and analyzing results from UNOPS's Capacity Assessment of Implementing Partners Requirements, including the implementation of the Implementing Partner Protocol on Protection of Sexual Exploitation and Abuse.

• Coordination and Organization: Coordinating UNOPS implementing partners capacity building activities and other related meetings.

3. Communications and Knowledge Management:

• Digital Solutions: Documenting business processes and systems requirements for digital solutions to grant support. 

• Documentation and Records Management: Organizing documentation for evaluations, spot-checks, audits and other relevant assessments. 

• Knowledge Sharing: Collaborating with colleagues to document UNOPS's emerging/promising and good practices in grant support and implementing partner management.

• Communications: Collaborating with communications colleagues to produce grant support and implementing partner profiles, stories, and social media content. 

• Accessibility: Providing inputs to develop grants support documents, materials, tools, and templates that are accessible to persons with disabilities or other marginalized groups. 

• Internal Communications: Contributing to the development of internal communications products on grants support and implementing partner management helps keep UNOPS personnel informed about the latest developments and best practices.

• Support as requested with other knowledge management initiatives across the organization related to grant support.

• An advanced university degree (master's or equivalent) in Development Studies, International Relations, Social Science, Business Administration, Finance, Public Administration, Accounting, Project Management, Community Management, Communications or in any relevant area is required.

• A university degree (bachelor's degree level) with a combination of 2 years of relevant professional experience in Development Studies, International Relations, Social Science, Business Administration, Finance, Public Administration, Accounting, Project Management, Community Management, Communications   may be accepted in lieu of an advanced university degree.

Required experience

• A minimum of 2 years of progressively responsible experience in grant management is required.The experience must include: 

  • Report writing or policy/business process/template/manual content development is required.

  • Supporting grantees/implementing partners through the grant process is required.

  • Stakeholder capacity assessment and capacity building is required.

  • Conducting training and developing training resources is required. 

  • Experience in managing, analyzing and reporting data is required. 

• Previous work experience in grant management within the UN system, Foundations, NGOs or International Donors is required.

 Desired experience

• Knowledge and understanding of UN Rules and Regulations is an asset.

• Knowledge of business processes and systems design is strongly preferred. 

• Advisory or consultancy experience is an asset.

• Experience in multi-donor or multi-agency grants and projects is an asset.

• Experience working with civil society and community-based organizations is an asset, including organizations of persons with disabilities. 

• Experience working in fragile states and/or humanitarian contexts is strongly preferred. 

• Experience working with vulnerable, persecuted and at-risk groups is preferred.