Administration Assistant (Programme Management Support Assistant), Multiple positions

The incumbent will be responsible for the following functions:

• Compile and document project information, including proposals, legal agreements, progress reports, presentations, and meeting records.

• Maintain and update project files and records in corporate files, ensuring their accuracy and completeness.

•  Provide logistical support in setting up meetings, workshops, and events, including, scheduling, and preparation of meeting agendas and minutes.

• Track project milestones, deadlines, and deliverables, providing regular status updates to the Programme Management Team.

• Prepare and submit progress updates to support the Quarterly Assurance process in alignment with the project and organization requirements.

• Support in monitoring project budgets, ensuring alignment with financial plan and reporting requirements.

• Maintain a risk register and provide updates on risk management, contributing to the development of risk mitigation strategies.

• Provide general communication support for the project, including internal communications and outreach materials.

• Assist in the development of proposals and communication with potential donors and partners.

•  Take notes and prepare minutes of the meetings.

•  Support in the preparation of briefing materials and ensure all the relevant documentation and information is available for external meetings and engagements.

Education: 

• A High School Diploma is required.

• Bachelor’s degree preferably in international relations; public administration; social science, economics or related field will be considered an asset and may substitute the required years of experience.

Work Experience: 

• A minimum of 4 years of experience in a support services role is required, preferably in a project management, programme management, environment.

• Strong organizational and time management skills are desirable.

• Strong computer literacy in Google Suite applications or equivalent MS Office standard programs, in particular proficiency in MS Word, PowerPoint, and Excel is desirable.

• Experience with UNOPS systems and procedures is an advantage.

• Ability to work independently and as part of a team.

• Commitment to the UNOPS mission and values.

Language:

• Fluency in writing, reading, and speaking English is required