Procurement Analyst

Scope of Work

Under the guidance and direct supervision of the Procurement Specialist, the Procurement Analyst is responsible for effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to health procurement.

The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. The person will work in close collaboration with GPSD Health staff for resolving complex procurement-related issues and information exchange. He/she will also work collaboratively with operations and program staff in UNDP COs and HQ business units. 

Duties and Responsibilities

Ensures procurement and supply chain service delivery to UNDP Country Offices and national partners for incoming requests for health products, including pharmaceuticals, medical devices, PPE, IVDs and laboratory equipment and consumables with the following key responsibilities:

• Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; implementation of effective internal control, provision of a client-oriented support.
• Liaises with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective procurement and logistics support;
• Workswith the development, publication of solicitation documents, clarification of bidder’s enquiries, receipt and evaluation of offers;
• Conducts secondary bidding processes in response to specific needs as per the existing SOPs; Communicates outcome of procurement processes (Cost Estimates) to UNDP Country Offices;
• Facilitates UNDP Country Offices with the identification and mitigation of procurement and supply chain management related risks;
• Proactive Management of procurement contracts and ERP related processes. Preparation and submission of procurement cases to the Advisory Committee on Procurement (ACP), as applicable; 
• Timely corrective actions on POs with budget check errors and other problems.

Ensures the execution of procurement processes to efficiently and cost-effectively meet UNDP’s needs for the procurement of health products, including pharmaceuticals, medical devices, PPE, IVDs and laboratory equipment and consumables with the following key responsibilities:

• Contributes to the streamlining of compliance to Quality Assurance and other related UNDP policies and procedures in close collaboration with QA Team and Procurement Specialist;
• Conducts market research and trend analysis to support the development of tailored procurement strategy for the planned procurement processes;
• Works with issuance of Purchase Orders and Contracts with manufacturers, wholesalers, freight forwarders and other services providers as required;
• Liaises with UNDP Country Offices and procurement services partners to ensure timely and smooth (trouble free) delivery of required goods and services;
• Maintain up to date procurement database, including supplier performance evaluations and provide regular consolidated reports; 
• Facilitates long-term procurement planning to inform decision making leading to most cost-effective means of procurement; and
• Undertakes, when required, value for money assessments, mainly - in terms of price optimization and cost effectiveness of medicine procurement offered to national partners, including UNDP Country Offices.

Contributes to foster Knowledge Sharing on procurement services for health commodities to UNDP Country Offices with the following key responsibilities:

• Ensure systematic knowledge sharing on procurement with Country Offices by assisting in the organization of training workshops and in the development of knowledge tools;
• Facilitates t onboarding of newly recruited team members;
• Compiles and analyses historical data and forecasts of health products, including pharmaceuticals, medical devices, PPE, IVDs and laboratory equipment and consumables;
• Contributes to the management of data requests internal and external to the organization relating to health products, including pharmaceuticals, medical devices, PPE, IVDs and laboratory equipment and consumables’ supply; and
• Contributes in the preparation of health procurement related tools and approaches;
• Facilitates in the preparation and communication of results.
• Facilitates GPSD Health with the adoption of sustainability related innovative practices (i.e. reduced packaging, transition towards sea freighted consignments, biodegradable packaging, etc. and develop and apply a methodology to capture impact and effect of these initiatives). 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Institutional Arrangements

Supervisor: Procurement Specialist, GPSD Health 

Expected Demonstration of Competencies

Core Competencies

Achieve Results:  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination  

Cross-Functional & Technical competencies 

Required Education, Experience, Skills and Competencies

Minimum Education requirements

Advanced university degree (Master’s Degree or equivalent) in Social Science, Public Health, Law, Economic, International Development is required. Or  

A first-level university degree (bachelor’s degree) in the above areas, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree 

Professional Certificates

CIPS Level III is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.

Minimum years of relevant work experience

Minimum of 2 years (with Master’s degree) or 4 years (with Bachelors degree) of national/international professional experience in procurement or supply chain or related areas.

Required skills 

• Work experience with health procurement (pharmaceuticals, medical devices, PPE, IVDs and Laboratory equipment and consumables) is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP is required

Desired skills in addition to the competencies covered in the Competencies section

• Work experience from a developing country highly desirable.
• Demonstrated experience in the development of health procurement related training, guidance materials, and tools is an asset. 
• Demonstrated experience in the development of standard operating procedures for health products procurement processes is an asset. 
• Experience in establishing and maintaining global long terms agreements for health products (pharmaceuticals, medical devices, PPE, IVDs and Laboratory equipment and consumables) is an advantage. 
• Experience and knowledge of Global Fund procurement policies and procedures is an asset.
• Working knowledge of UN and/or UNDP procedures, grant applications and program implementation is highly desirable.

Required Language (s): 

• Fluency in English required.
• Working knowledge of other UN Language/s would be an asset

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience, and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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