Executive Assistant (5992)

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is Financing Infrastructure for Tomorrow in Asia and beyond-infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 110 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

The office of the Vice President, Investment Solutions (VPIS) is looking for an Executive Assistant who will provide a full range of administrative and business support to VPIS, including administrative services and coordination, communication with internal and external contacts, records maintenance, general information collection, and basic research assistance. The Executive Assistant is expected to perform a variety of tasks including routine and urgent requirements to support the day-to-day business for the office of VPIS. 

Responsibilities:

• Manage VPIS’s schedule, and provide logistical support to ensure appropriate meeting, travel, accommodation, and event arrangements. 
• Serve as the first point of contact for the office of VPIS; liaise with internal and external contacts and determine priorities for incoming queries and requests while ensuring all queries and requests are addressed promptly.
• Perform complex and confidential administrative responsibilities including independently preparing correspondences, meeting minutes, and memos.
• Serve as a primary administrative and coordination contact between the office of VPIS and three departments (Sectors, Themes, and Finance Solutions Department, Sustainability and Fiduciary Solutions Department, and Portfolio Management Department) within VPIS Vice Presidency, including helping to coordinate the work of the different groups and providing administrative support for cross-departmental activities. 
• Assist with the daily routine work of the Investment Operations Management Committee (IOMC) Secretariat, including IOMC meeting organization and coordination, document circulation, preparing paperwork, and follow-up on IOMC actions, etc. 
• Provide support to VPIS retreat, event management, workspace management, team activity logistics, etc. 
• Organize team communications for both internal and off-site activities.
• Ensure effective prioritization and resolution of competing demands. Establish, maintain, and ensure the timely sharing and flow of information, while ensuring that all activities supported are traceable and accessible as required.
• Perform basic research work including preparation of background documents (e.g., drafts of simple correspondences, background information for appointments, data collection; etc.).
• Assist with budget planning, usage, reporting, and related matters at the VPIS level.
• Coordinate with other team assistants, and routinely perform a wide variety of support duties to team members, to ensure that the office of VPIS runs efficiently. 
• Other additional and/or alternative duties as assigned from time to time by the supervisor.
   

Requirements:

• Minimum three years of relevant executive support experience in a large international corporate/financial institution; multilateral development bank(s) experience would be an advantage.
• Excellent interpersonal, diplomatic, and organizational skills as well as the ability to juggle multiple priorities.
• Self-motivated, service-oriented, and detail-attentive; able to work under pressure and meet deadlines.
• Experience in exercising discretion and maintaining confidentiality of sensitive corporate information.
• Proficiency in verbal/written English and Chinese. 
• Proven experience with MS Office Applications is a must.
• Bachelor’s degree or above from a reputable university.
   

AIIB is committed to diversity, transparency and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability or sexual orientation.

Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.

Join us and help create a prosperous and sustainable Asia while growing your career in a diverse and innovative environment.