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Senior Project Associate (EURCAP)

Brussels

  • Organization: IOM - International Organization for Migration
  • Location: Brussels
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
 
Context

IOM’s EU Readmission Capacity Building Facility (EURCAP) provides a dedicated and flexible mechanism to assist the EU’s partner countries in areas such as identity management, readmission case management, voluntary return and reintegration assistance, post-arrival assistance to returnees, inter-state dialogue on practical cooperation in return, and data collection and analysis. The project aims to contribute to effective and efficient cooperation between the EU and its partner countries in the field of readmission through short-term capacity building initiatives in the above areas.

Under the overall supervision of the Senior Programme Manager of EURCAP and the direct supervision of the National Project Officer (EURCAP), the incumbent will be responsible for providing effective and efficient operational, technical and administrative support to the EURCAP Facility. The position will be based in Brussels and will be part of the Project Management Team (PMT).
 

Responsibilities

  1. Support the overall implementation of all EURCAP project activities in compliance with IOM internal policies and procedures as well as the requirements of the EU;
  2. Focal point for liaison between assigned country local project teams (LPT) and the EURCAP Facility PMT to facilitate effective support action implementation, monitor project progress, provide technical and donor compliance support to LPT, identify shortfalls in delivery and secure remedial action;
  3. In coordination with the Senior Programme Manager and the National Project Officer, contribute to developing and maintaining strong stakeholder engagement through regular liaison with DG HOME, EU Member States, IOM Country Offices, and other stakeholders relevant to the project;
  4. Support knowledge management activities under the EURCAP Facility, including information collection and analysis informing project development and implementation, and coordinate M&E and political analysis activities to develop the knowledge management component of the Facility;
  5. Keep the Senior Programme Manager abreast on migration policy changes or emerging issues around practical cooperation on readmission relevant to the EURCAP Facility and IOM’s work;
  6. Draft, compile and support submission of project reports in coordination with the LPTs in order to gather and then disseminate best practices;
  7. Undertake research and analysis on return and readmission related issues relevant to the EURCAP Facility;
  8. Support the development of project proposals for new Support Actions in both geographic and functional areas of responsibility, through analyzing relevant information, drafting and coordinating the endorsement and submission processes; 
  9. Support organizing training activities on return and readmission for different stakeholders, including drafting training materials and conducting training;
  10. Perform general administrative tasks to support the project implementation, including the preparation and/or processing of administrative requests/documents (e.g., travel requests, contracts, etc.);
  11. Compile and draft information materials, briefing notes, presentations, factsheets, graphics and other forms of documentation;
  12. Provide guidance/training and assist in coordinating and monitoring the work of other staff on the team in areas of assigned responsibility; 
  13. Undertake duty travel and participate in meetings and/or events in support of project delivery and enhancing stakeholder management;
  14. Perform any other duties as may be assigned.
     

Qualifications

Education
  • Bachelor’s or equivalent degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience;
  • High-School diploma with six years of relevant experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

 
Experience
  • Working experience in programme/project implementation, reporting, monitoring, administrative and financial tasks is a requirement;
  • Excellent knowledge of EU institutions and EU migration policies and legal framework is a requirement; 
  • Experience contributing to the management, monitoring and evaluation of multi-country projects is a requirement;
  • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations is an advantage;
  • Demonstrated experience and knowledge on return, readmission, reintegration and/or identity management is an asset;
  • Previous work experience with EU, national, regional or international public bodies related to migration would be an advantage;
  • Demonstrated proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Skills
  • Excellent report writing and drafting skills;
  • Excellent organizational, planning and administrative skills; 
  • Good analytical skills, strong attention to detail and accuracy.

Languages

  • Fluency in English is required (oral and written).
  • Working knowledge of French is desirable.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
  8. IOM reserves the right to contact shortlisted candidates only.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Initial Contract Duration: 1 Year, Renewable
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-6
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.