Administration Manager Palestine Jerusalem

What we are looking for

NRC Palestine is looking for an Administration Manager who will be tasked with managing and coordinating the administrative functions for the Palestine country office (PS CO). The job holder will oversee the daily office operations and ensures all administration and relevant logistics processes are well planned and carried out efficiently and in line with all global and regional guidelines, policies, and applicable legislation. Additionally, they will support CO strategic initiatives or projects for the benefit of all area offices in the country.

What you will do

The role will have some of the following specific responsibilities:

• Planning and coordinating NRC administrative procedures and systems and devising ways to streamline processes.
• Oversee the administration budget for CO including managing spending plans on designated budget lines whilst seeking cost efficiencies and savings where possible. 
• Leading the annual structure review for the administration unit to ensure efficiency and effectiveness.
• Oversee implementation of identified risk mitigation measures, including compliance spot checks.
• Advise and support project and unit managers on implementing their activities in alignment with the administration-related SOPs.
• Ensure regular coordination with visitors, partners, suppliers, local authorities, and lawyers to stay updated and be able to respond to changing needs, requests, disputes, and regulations on all relevant matters.
• Ensure that all administrative functions of the CO are well managed, including but not limited to event management, visa and work permit requirements, office cleaning & reception, fleet and transport needs, general office management and maintenance, guest and international staff accommodation.
• Act as a focal point for the CO registration; including but not limited to updating yearly registration files, coordinate yearly reports, follow-up on POA for the appointed representative. 
• Ensure proper filing and archiving for all admin and support documentation.
• Support to Area offices in the country and the PS Amman Hub (including in-person and remote support) in building administration capacities. 

Please download the detailed job description to learn more about the position. 

What you will bring

• Minimum 4 years of experience in a senior position managing a unit in the humanitarian context
• Previous experience working in complex and volatile contexts.
• Bachelor’s degree in business administration or similar 
• Extensive knowledge of administration and logistics routines in a humanitarian context.
• Documented results related to the position’s responsibilities
• Allocation of resources and cost expertise.
• Fluency in Arabic both written and verbal

What we offer:

• Duty station: Jerusalem
• Contract:12 months
• Travel: 10% to areas of operation
• Salary/benefits: Grade 9 on NRC’s salary scale
• NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Find out more about the benefits of working for NRC

Important information about the application process

• Internal candidates: To apply as an internal candidate, log in with your official email or click on Opportunity Marketplace.
• When creating your profile, include your full name as given on your passport/Identification Document. Complete all the system-required fields for experience, employment history and education.
• Submit your application and CV in English, taking care to attach your latest CV.
• We receive many applications for each vacant position and so only shortlisted candidates will be contacted. 
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered. 
• If you have any questions about this role, please email mero.recruitment@nrc.no with the job title as the subject line.

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

NRC currently has over 3,000 staff across the Middle East dedicated to assisting people affected by conflict in Jordan, Syria, Lebanon, Iraq, Libya and Palestine. Its humanitarian interventions are based upon its programming expertise in the Core Competencies of Shelter, Education, WASH, Livelihoods and Food Security, and Information Counselling and Legal Assistance (ICLA) to vulnerable displaced people that were forced to flee.   

 Watch this short video to see NRC in action.

We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:

• do demanding and professional work, often in challenging contexts.
• join a work culture that empowers every employee to share ideas and take responsibility.
• be part of a welcoming and supportive community committed to human dignity.

Learn more about NRC's operations in Palestine here.