Operations Intern

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do. 

UNDP focuses on helping countries build and share solutions in three main areas:

• Sustainable development
• Democratic governance and peacebuilding
• Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

• Assist in the coordination of the Finance, HR, Procurement, ICT and General Administration activities by providing administrative support and maintaining documentation. 
• Assist in the coordination of Finance, HR, Procurement, ICT, and General Administration activities by providing administrative support, scheduling meetings, and maintaining documentation.
• Help track budget expenditures and prepare reports for quarterly budget reviews by collecting and organizing financial data.
• Assist in organizing training sessions, workshops, and other capacity-building initiatives, including maintaining training records and materials.
• Provide support in procurement processes by helping with vendor research, purchase requests, and documentation of transactions.
• Assist in inventory and asset management by updating records, conducting stock checks, and supporting audits.
• Support the implementation of new technological tools by supporting basic research, testing systems, and providing user support.
• Help with facilities management tasks such as coordinating maintenance requests, tracking office supplies, and ensuring a well-maintained work environment.
• Assist the OM to follow up on deadlines, unit commitments and agreed actions. 
• Support the coordination of information flow in the operations unit.
• Support internal trainings and knowledge sharing

Provide administrative support to the Operations Unit focusing on the achievement of the following results;

• Assist in analyzing data and conducting research on operational processes by collecting, organizing, and summarizing relevant information. 
• Help draft reports, presentations, and other documents by compiling data, formatting content, and proofreading for accuracy.
• Provide logistical and administrative support for organizing workshops, retreats, and office events, including venue booking, participant coordination, and material preparation. 
• Support audit preparations by assisting with document retrieval, data verification, and maintaining accurate records for compliance reviews.

Other:

Support other/ad hoc activities as seen relevant and needed.
 

• Interest and motivation in working in an international organization;
•  Good analytical skills in gathering and consolidating data and research for practical implementation;
• Outgoing and initiative-taking person with a goal oriented mind-set;
•  Communicates effectively when working in teams and independently;
•  Good in organizing and structuring various tasks and responsibilities; 
•  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view;
• Consistently approaches work with energy and a positive, constructive attitude.

Education

Candidates must meet one of the following educational requirements:

• currently in the final year of a Bachelor’s degree; or
• currently enrolled in a Master’s degree; or
• have graduated no longer than 1 year ago from a bachelor’s or master’s degree or equivalent studies.

Field of study: Business/Public Administrations, Economic or Social Sciences or equivalent. 

IT skills:

• Knowledge and a proficient user of Microsoft Office productivity tools;
• Internet based working tools

Internship Conditions

• Duration 6 months with no possibility of extension.
• Interns will receive a monthly stipend.
• Interns must provide proof of enrolment in a health insurance or medical aid plan;
• Interns are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide a medical certificate of good health prior to starting the internship. 
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns are expected to work full time but flexibility is allowed for education programmes;
• Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.