Programme Coordinator (Humanitarian Preparedness, Response and Recovery) (P)

Job Description

Job Identification (Reference Number): 13205
Position Title: Programme Coordinator (Humanitarian Preparedness, Response and Recovery)
Duty Station City: Port Vila
Duty Station Country: Vanuatu
Grade: P-3
Contract Type: Special Short Term Graded (Up to 9 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: Special Short Term Graded (Up to 9 months)
Closing date: 04 March 2025

INTRODUCTION

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates: 

                 1.        Internal candidates

                 2.        Candidates from the following non-represented member states:

Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Vanuatu, consistently ranked as the world's most hazard-prone state, experiences frequent, geological, hydrometeorological, and climate-related disasters displacing significant portions of its population annually. Compounded by climate change and geographical and socio-economic human mobility challenges, these displacements pose significant challenges, particularly for women, children and other vulnerable groups. 

Under the overall supervision of the Chief of Mission (CoM) and in coordination with the Department of Humanitarian Operations and the Emergency and Post Crisis Regional Thematic Specialists (RTS) in the Regional Office in Bangkok and relevant headquarters (HQs) units, the Programme Coordinator (Humanitarian Preparedness, Response and Recovery) will be responsible for the successful implementation and management of IOM Vanuatu’s programming portfolio in the fields of disaster risk reduction, preparedness, response and recovery, as well as climate change adaptation within these areas. The successful candidate will also substantively contribute to programme development, stakeholder engagement and communication efforts within the Mission. 

Responsibilities

Risk Reduction, Preparedness, Response and Recovery:

1. Manage and implement project activities related to preparedness and response to crisis situations in Vanuatu, including providing expert advice and guidance to the affected areas, developing and ensuring technical implementation of preparedness, response and recovery actions, and ensuring compliance to international frameworks including Sphere Standards.
2. Develop and/or improve response strategies, leading capacity building efforts to enhance operational capacity, and in close coordination with support units, oversee systems development in a timely and efficient manner.
3. Manage and ensure the implementation of IOM Vanuatu’s Disaster Risk Reduction (DRR) and crisis preparedness, response and recovery programming portfolio, including programming that aims to strengthen resilience against disaster and climate change related fragility in Vanuatu.
4. Provide oversight on project development and participate in resource mobilization efforts related to crisis programming, including contributing to the development of inter-agency response plans, preparedness and contingency plans and appeals, in collaboration with relevant stakeholders such as OCHA, Non-Governmental Organizations (NGOs), and key Government institutions.
5. Monitor, assess and advise on humanitarian developments and emergency response management issues. This includes collecting and analyzing data on displacement trends, hotspots, and impacts and developing displacement risk mapping tools, reports and presentations to inform decision-making and future displacement scenarios.  
6. Integrate traditional knowledge and nature-based solutions into programme design and implementation across the continuum of preparedness-response-recovery.
7. Closely support and collaborate with IOM Vanuatu’s Climate Action programmes with the objective of enhancing resilience to climate-related shocks and preventing displacement.

Coordination:

1. Maintain overall oversight of IOM’s co-chair role of the Displacement and Evacuation Centre Management (DECM) Cluster, providing strategic guidance, advice and support to the national cluster coordinator.
2. Develop and maintain strong partnerships and regular liaison with program partners aiming at enhancing coordination and capacity of humanitarian activities, partner vetting, ensuring the implementation of ongoing activities and joint activities, and onboarding of new partners.
3. Ensure project activities are monitored and assessed in collaboration with other programming areas and other offices/units at the field level, while ensuring proper utilization of procedures, manuals, guidance notes, tools and methodologies in the implementation of emergency preparedness and response activities at field and sub-national levels. Where relevant, ensure coordination with other IOM offices and structures, including regional office and HQ. 
4. Represent IOM in strategic planning and inter-agency meetings and discussions, liaising with partners along the inter-agency coordination structures and other relevant stakeholders, to help ensure that IOM contributes to the response planning and participates in key decision-making processes.
5. Establish and maintain contacts with relevant government officials, other UN agencies, non-governmental organizations intervening in the response and IOM implementing partners.
6. Represent IOM in national and regional humanitarian coordination mechanisms and recommend ways to strategically position IOM within Vanuatu and the region. 

Programme Management:

1. Develop appropriate monitoring tools to ensure effective implementation of projects and activities. 
2. Provide technical, financial and administrative backstopping to humanitarian programme activities, including coordination with key humanitarian partners in Vanuatu.
3. Prepare regular project updates, programme summaries, briefing notes, talking points and other relevant informational materials and statistics according to specific project needs, as well as project reports according to IOM procedures and donor requirements. 
4. Ensure project expenditures and commitments are monitored and accurate financial reports are prepared for donors to support financial management and accountability of projects. 
5. Support the Mission’s resource mobilization efforts by scoping funding opportunities, including meeting with potential donors, and developing concept notes and project proposals in response to needs identified by regional, national and local counterparts. 
6. Undertake frequent and regular duty travel to the field to monitor humanitarian, preparedness, and recovery programs and to identify bottlenecks and issues, facilitating the implementation of solutions.

General:

1. Ensure the integration of IOM’s cross-cutting priorities in emergency programming, such as: integrity, transparency, and accountability (including Accountability to Affected Populations – (AAP)); equality, diversity, and inclusion (including age, gender, and diversity considerations, comprising of Gender Based Violence (GBV) risk mitigation and disability inclusion); protection (including the Prevention of Sexual Exploitation and Abuse – (PSEA)); environmental sustainability; safeguarding humanitarian principles; and the effective delivery of humanitarian assistance.
2. Perform such other duties as may be assigned.

Qualifications

EDUCATION

• Master’s degree in political or social sciences, Emergency and Disaster Management, Environmental Science, Development Studies, International Relations, Law, or other relevant field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience. 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Demonstrated experience in managing and implementing programme activities related to disaster risk reduction, preparedness and/or climate change and human mobility; 
• Demonstrated experience in monitoring and evaluation, capacity building, donor reporting, project development and communication activities; 
• Minimum 5 years of disaster management experience in Pacific Island or Small Island Developing States (SIDS) contexts;
• Experience in liaising with government authorities, inter-governmental institutions, the private sector, UN agencies and national and international NGOs; 
• Demonstrated understanding and experience working with nature-based solutions and climate change would be an advantage;
• Experience in supporting the implementation of programming related to water, sanitation and hygiene will be considered an asset; and,
• Demonstrated experience and understanding of the migration and mobility context in Vanuatu and the wider Pacific region will be considered a distinct advantage. 

SKILLS

• Strong writing and analytical skills, including the development of results matrices; 
• External and internal communication skills fostering strong teamwork and cross-unit collaboration; 
• Demonstrated understanding of Camp Coordination and Camp Management (CCCM)/ Displacement and Evacuation Center Management (DECM);
• Excellent analytical abilities and demonstrated capacity to draft and edit technical documents; 
• Strong interpersonal skills and ability to maintain trust and good working relationships with counterparts; 
• Takes responsibility for action and manages constructive criticisms; 
• Promotes continuous learning for self and others; 
• Listens and communicates clearly, adapting delivery to the audience; 
• Plans work, anticipates risks, and sets goals within area of responsibility; 
• Displays strong understanding of technical area; 
• Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation; and, 
• Displays awareness of relevant technological solutions. 
• Capacity for creative thinking; 
• Strong organizational and time management skills, and ability to deliver under tight timelines; 
• Understanding of IOM policies, procedures and institutional tools will be considered an advantage;

LANGUAGE

IOM’s official languages are English, French and Spanish. 

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, and Spanish) and/or Bislama is an advantage. 

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Required Competencies 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes
Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by 
the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station's country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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