Administrative Assistant/Translator

Luanda

Organization: UNDP - United Nations Development Programme
Location: Luanda
Grade: Consultancy - SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Administrative support
- Translations and Languages
Closing Date: 2025-03-06

Background

Under the overall guidance and supervision of UNCTAD Project Manager, the Administrative Assistant/Translator assists in the management of administrative services.

This role involves administering and executing processes and transactions while ensuring a high quality and accuracy of work. The Administrative Assistant/Translator will be required to interpret for UNCTAD international staff in informal settings and provide translations into the Portuguese language.

The Administrative Assistant/Translator promotes a client, quality and results-oriented approach.

Diversity, Equity and Inclusion are core principles at UN: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UN including our values and inspiring stories.

UN does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Duties and Responsibilities

1. Ensures implementation of operational strategies, focusing on achievement of the following results:

Full compliance of administrative activities with UN / UNDP and UNCTAD rules, regulations, policies and strategies.
Provision of inputs to the administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).

2. Ensures efficient administrative support, focusing on achievement of the following results:

Organization and coordination of shipments and customs clearance.
Coordination of travel arrangements.
Performing administrative roles in UMOJA in particulars creating shopping carts and travel and expense reports for meeting participants.
Organization of workshops, conferences, retreats.
Coordination of DSA, travel agencies, and other administrative surveys, surveys for organization of common services.

3. Provides translation/interpretation services, focusing on the achievement of the following results:

Provision of translation work (from English to Portuguese) for various documents.
Provision of interpretation services for English-speaking UNCTAD experts in informal and operational contexts.

4. Provides support to proper supply and assets management, focusing on achievement of the following result:

Coordination of assets management, timely preparation and submission of periodic inventory reports.
Coordination of the provision of reliable and quality office supplies

5. Ensures proper common services focusing on achievement of the following result:

Maintenance of common services/office space management to ensure integrated activities on common services and implementation of the UN reform.

Competencies

Corporate Competencies:

Demonstrates commitment to UNCTADs mission, vision, and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Building Strategic Partnerships

Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding the position
Provides inputs to the development of simple system components
Makes recommendations related to work procedures and implementation of management systems

Required Skills and Experience

Education:

Secondary education. Certification in administration desirable.
University Degree in English language, Business Administration, Public Administration, or related field will be given due consideration, but it is not a requirement.

Experience:

5 years (with secondary school education) or 2 years (with bachelor degree) of relevant experience in administration or programme support service.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
Experience in handling of web-based management systems.
Experience in preparing briefing, report writing and meetings minutes
Experience with interpretation/translation English/Portuguese is an advantage.
Experience in organizing events (seminars, workshops, retreats, etc.) desirable
Familiarity with inventory and asset control desirable

Languages:

Fluency in Portuguese and English is a requirement.

Disclaimer

Note: UN reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UN has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UN is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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