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CFCV 2025-03 Human Resources Intern

Brussels

  • Organization: IOM - International Organization for Migration
  • Location: Brussels
  • Grade: Internship - Internship
  • Occupational Groups:
    • Human Resources
  • Closing Date:

Job Description

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.
 
The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. 
 
In general, the Internship Programme aims at attracting talented students and graduates who:
 
a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;
b) are holding a scholarship for internship placements in international organizations;
c) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months;
d) are between 20 and 36 years of age.

Context
 
The IOM Country Office for Belgium & Luxembourg is implementing projects in migration related areas such as migration and development, migrant protection and assistance, labour migration, integration, counter-trafficking, vulnerable migrant groups and unaccompanied migrant children.
 
Working under the overall supervision of the Head of Resource Management, the successful candidate will assist the Human Resources Assistant with the operational activities of the Resource Management Unit and provide support to the IOM Country office Brussels team. 

Responsibilities

Provide administrative support by ensuring the smooth execution of Human Resources processes. The tasks include, but are not limited to, supporting in:

  • Contract Management: Updating trackers and HR databases, monitoring contract expirations in line with notice periods, and ensuring timely follow-ups;
  • Recruitment: Assisting in the recruitment process for General Service Staff and Interns, including circulating vacancy announcements, coordinating interviews with the candidates, preparing the required documentations for interviews and assessments, and  supporting with the reference and background checks;
  • Time Management: Recording and tracking staff absences to ensure accurate records;
  • Staff Training & Development: Maintaining mandatory training trackers and following up with staff to ensure compliance;
  • Event & Meeting Coordination: Assisting in the organization of HR-related meetings, training sessions, and events;
  • Personnel Administration: Ensuring proper and systematic filing of personnel and administrative records in accordance with established standards.

Learning Objectives

  • The successful candidate will gain working experience in an international multicultural environment within the United Nations system;
  • The successful candidate will gain hands-on experience in general HR operations, including recruitment, employee record management, and supporting HR compliance tasks;
  • The successful candidate will gain experience in maintaining employee records and using HR databases;
  • The successful candidate will develop a strong understanding of best practices in HR Management and Administration;
  • The successful candidate will gain a better understanding of IOM’s work, as an inter-governmental organization in the field of Migration with actors such as the European Union, Governments and other partners to help ensure the orderly and humane management of migration.

Qualifications

Education
  • Required field of study: Human Resources, Business Administration, Social Sciences, Economic Studies, or a related field from an accredited academic institution.

Applicants to IOM internships must, at the time of application, meet one of the following requirements: 

  1. Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
  2. Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or 
  3. Have graduated with a university degree and, if selected, must commence the internship within one year of graduation.
Experience & Skills
  • Strong administrative and organizational skills;
  • Strong attention to detail, with the ability to maintain confidentiality and adhere to privacy standards;
  • Ability to quickly learn new tasks and efficiently generate relevant information;
  • Previous volunteer or internship experience in an international organization, governmental institution, or NGO is considered an advantage;
  • Proficiency in Microsoft Office tools and the ability to quickly adapt to HR systems.
  • Proven interest in developing a career in Human Resources management or Administration.
  • Previous volunteer or internship in an administrative role will be considered an advantage.
Languages
  • Fluency in English is required.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Other

The internship is subject to local recruitment: only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

The intern is expected to apply and obtain a scholarship to cover his/her costs of living during the internship. An application can be submitted, for instance, to the Flanders Trainee Programme - Departement Buitenlandse Zaken (fdfa.be) or Wallonie-Bruxelles International (wbi.be).
The start of the internship position is based upon availability of funding for the position.

 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  3. IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
  4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
  7. IOM reserves the right to contact shortlisted candidates only.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Internship (2-6 months)
Initial Contract Duration: 6 months
Vacancy Type: Internship
Recruiting Type: Intern
Grade: UG
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.