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Project Management Support Officer

Bridgetown

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Bridgetown
  • Grade: Junior level - IICA-1, International Individual Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2025-03-09

Job categories Administration, Engineering, Health, Project Management, Procurement
Vacancy code VA/2025/B5416/29670
Level ICS-8
Department/office LCR, PAMCO, Costa Rica
Duty station Bridgetown, Barbados
Contract type International ICA
Contract level IICA-1
Duration Indefinite subject to organizational requirements, availability of funds and/or satisfactory performance.
Application period 20-Feb-2025 to 09-Mar-2025
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

The Project Management Support Officer will locally contribute with technical and administrative support of the project in progress.  The Project Management Support Officer will play a critical role in the successful implementation of a hospital project and the establishment of an office in Barbados. 

Under the overall supervision of the QEH Project Manager, Project Management Support Officer  will be responsible for performing the following functions:

Project Implementation: 

  1. Support the Project Managers in the preparation of terms of reference documents related to the project operations, MOA/MOU, work plans).  

  2. Serve as a liaison with Support Services in managing purchase orders, contracts, and payment requests.  

  3. Provide project status information to Project Managers to identify and manage risks and issues raised by PMs.  


Financial and Procurement Management: 

  1. Support to Project Managers (PM) in the preparation of budgets, reviews, and financial information.  

  2. Support Project Managers in managing budgets, cash flow, and obligations to ensure deliverables are met and that UNOPS procedures and standards are followed.  

  3. Assist in monitoring the project budget and financial expenditures, ensuring that administrative procedures are aligned with the work plan and ongoing contracts.  


Project Monitoring and Report Preparation: 

  1. When needed, provide advice and necessary support during the "formulation phase" of new initiatives, focusing on quality assurance and quality control of project documents, costs, financial implications, implementation plan, milestones, and benchmark indicators, as well as adherence to UNOPS project approval processes and procedures.

  2. Support the Project Manager in the execution of approved project plans (including setting milestones).  

  3. Make substantial contributions to the development of project strategies and schedules and manage work packages.  


Coordination with Stakeholders: 

  1. Support coordination and communication with internal stakeholders, including UNOPS Headquarters (HQ) and the Regional Office (LCR), and establish and maintain good relationships with headquarters staff.

  2. Participate in meetings with UN agencies, NGOs, and other stakeholders as necessary.

Knowledge Management and Innovation: 

  1. Support the collection of lessons learned according to the defined report formats.

  2. Ensure the creation of local capacities at all levels and opportunities for project management support.


Monitoring and control of progress:

The products and activities developed by the Project Management Support Officer will be directly supervised by the Project Manager or any other specialist indicated by him/her.

For detailed information about the duties of the position please check the attached term of reference.

Education/Experience/Language requirements

Education:

  • Bachelor's Degree is required, preferably in Business Administration, Public Administration, Health Administration, Procurement, Economics, Engineering, Project Management, Public Health, or related areas.

  • Desirable Master Degree, preferable in Business Administration, Public Administration, Health Administration, Procurement, Engineering, Project Management, Public Health, or related areas.


Work experience:

  • At least 4 years of experience (or less according to the level of Degree) providing professional support in project management and/or programs operations, developing partnerships, institutional articulation, and/or project planning and implementation will be required.

  • Desirable experience in the implementation of projects in the public / private health sector, which involve a large number of interested parties (stakeholders).

  • Desirable experience in procurement of medical equipment and/or medical infrastructure.

  • Desirable experience with United Nations agencies, international organizations, governments, foundations, international NGOs, or private sector organizations.


Language:

  • Proficiency in English (spoken & written) is required.

  • Fluency in Spanish may be considered an asset.


Motivation Letter
While your resume showcases your skills, experience and background, we are also eager to learn more about your interests and motivations. Therefore, we invite you to upload a cover letter with your application for the position. Remember to share in the letter your motivation to join the UNOPS team in the advertised position, your interests and skills. In addition, we would like to know your perspective on the UN Values: Inclusion, Integrity, Humility and Humanity. For more information on the UN Values, see the UN Values and Behaviors Framework document.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.