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Office Assistant (Programme and Policy)

Rome

  • Organization: IOM - International Organization for Migration
  • Location: Rome
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Political Affairs
    • Legal - Broad
    • Administrative support
    • Project and Programme Management
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

 
Context
Under the overall supervision of the Director, Coordination Office for the Mediterranean, Chief of Mission in Italy and Malta, Representative to the Holy See and the direct supervision of the Project and Development Officer (Head of Programme and Policy Support Unit), the incumbent will be responsible for supporting the Programme & Policy Support Unit in implementing activities of a national and interregional scope.

Responsibilities

  • Assist in drafting talking points and presentations for senior IOM staff,      including drafting of briefs, fact sheets and other materials, on areas of work relevant to IOM COMED; 
  • Assist with clerical tasks related to programme development activities, cooperation, and dialogue on migration-related issues by supporting the organization of meetings, workshops, seminars, events, and conferences;
  • Provide support the supervisor’s participation in internal and external workshops and meetings as required, including preparing notes for files and presentations, and assisting in drafting informational materials when necessary;
  • Assist in drafting and revising briefings, information materials, papers and reports and other research-related activities for IOM COMED publications, internal and external distribution;
  • Facilitate cross-unit coordination of administrative processes to assist the supervisor in identifying cross-cutting issues and promoting coherent planning, including activities related to the IOM Country Strategy;
  • Maintain updated records for the activities on Programme and Policy Support;
  • Perform such other duties as may be assigned.

Qualifications

Education

 

  • High school diploma with three years of professional experience in migration, development issues, research; 

Or

  • Bachelor’s degree in Social Sciences, Development Studies, International Relations, Economics, or related fields from an accredited academic institution with one year of relevant professional experience. 

 

Experience 

 

  • Experience in conducting research and drafting reports;
  • Experience in the organization of events, conferences, training workshops for governments, international organizations, NGOs or the private sector;
  • Experience in drafting presentations, talking points and briefs;
  • Professional experience with IOM would be an advantage. 

 

Skills

 

  • Good understanding of IOM’s programming and priorities in Italy and the Euro-Mediterranean region;
  • Good understanding of the migration issues at the national and regional level;
  • Knowledge of the United Nations and other international migration-related processes.

 

 

Languages

 

  • Fluency in English and Italian is required (oral and written);
  • Knowledge of French would be considered an asset.

 

IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
 
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-3
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.