Intern - Administrative & Translation Assistant or Bilingual (Local)

UNRWA- Jordan Field Office

3 months (extendable)

• Performs a full range of administrative and logistics support providing direct assistance to the Communication team; agenda development, scheduling and sending out invitations, booking of conference rooms and facilities, requesting access to visitors • ensuring effective communication and coordination; coordinates staff meetings, reserves equipment, and conference rooms for presentations and meetings. • Provides support to committees, ad hoc task forces, and other department-wide activities. • Monitors and manages annual and short-term requirements for office supplies, processes payments for vendors and suppliers; manages purchase requests, follows up on procurement processes; coordinates logistical preparations for workshops, conferences, and events. • Conducts routine research; gathers and compiles information, contacts organizations, departments, and media agencies to obtain information or coordinates activities as required • Assists in managing budget using ERP system, maintaining accurate records, and monitoring expenditures, suggests cost effective ways. • Verifies bills against set terms and conditions, ensuring accuracy and compliance; ensures eligibility of beneficiaries for services and coordinates timely data entry. • Assists in coordinating HR matters, including new appointments, separations, and overtime. • Translation from English to Arabic and vice versa (written and spoken) for all communication materials (Daily News/ Social media posts/ Success stories) as and when required (can be on daily basis). • Perform other duties as assigned by the Communication team

• Successful completion of University Degree in Business Administration, translation or relevant discipline is required • Two years’ business, office practice or written and spoken translation or related is preferable. Competencies UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. • Relating and Networking • Coping with Pressure and Setbacks • Ability to maintain confidentiality. • Excellent writing skills in Arabic and English. • Demonstrates excellent planning and organizational skills • Strong written ability in both Arabic and English • Resourcefulness, initiative and mature judgement • Responds positively to feedback • Excellent computer skills (including Word, Excel, PowerPoint and Outlook) • Strong teamwork skills

Excellent command of written and spoken English and Arabic is required.

APPLICATION PROCESS The motivation letter must include: • Explain your interest in UNRWA and why you are the best candidate for this specific internship. Due to the high volume of applications received, ONLY shortlisted candidates will be contacted for further selection process.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.